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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, August 19, 2020
Present:
Carole McGibany, Peggy Haas, Jenna Merten, Corey Golla, Randy Van Alstyne
Staff Present:
Jacqueline Rammer, Ellen Rohr
             
1. Call to Order by President McGibany at 6:00 PM.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
a. Minutes of the last regular board meeting
             
b. Expenditures for the previous month
  Motion by Member Jenna Merten, second by Trustee Randy Van Alstyne to approve the consent agenda as presented.  Approved.
  Vote: 5 - 0
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Unscheduled Closing Policy - Discussion and possible approval
  Motion by Member Jenna Merten, second by Treasurer/Secretary Peggy Haas to approve the Unscheduled Closing Policy as presented.  Approved.
  Vote: 5 - 0
             
b. Social Media Policy - After discussion the board members recommend the social media policy should be presented to the Village Attorney for review.  Rammer will review Brookfield's social media policy and incorporate items as necessary before presenation to the Village Attorney.
  Motion by School District Superintendent Corey Golla, second by Trustee Randy Van Alstyne to postpone approval of the social media policy until a future date. Approved.
  Vote: 5 - 0
             
c. School District & Library Collaboration Initiatives Discussion Only - Rammer presented the current initiatives being developed to assist the School District during this time of COVID-19.
             
d. Preliminary 2021 Budget Review - Rohr discussed the 2021 budget progress. The budget will be flat again this year. Personnel is a large portion of the budget. Rammer is looking at possible staffing duty changes to help reduce the work loads of some staff members. Rohr described the possible changes.. The Library portion of the Village budget will be presented to the Library Board in September for consideration.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Fine Free Library - Rammer opened the discussion and possible action regarding Menomonee Falls Public Library eliminating fines for children, children and teens or children, teens and adults. Rammer commented that it may not be fiscally responsible to go 100% fine free at this time due to the constraints COVID-19 has made on this year's budget.. Members agreed to bring the discussion up at a later time.
  Motion by Member Jenna Merten, second by Trustee Randy Van Alstyne to offer Fine Forgiveness for the month of September and resinstate charging fines on October 1.  Approved.
  Vote: 5 - 0
             
5. Trustee Education - Members were given a reminder about the Trustee Training event.
             
6. President's Report: McGibany commented that libraries are something to talk about. We are more than just books. We should continue to get the word out and talk about the great things libraries are doing.
             
7. 2nd Floor Remodeling Update Rohr reported that the remodeling is currently on schedule and expected to conclude near the end of October.
             
8. Director's Report Rammer's report is attached.  Rammer is reaching out to area businesses for donations.  She asked board members if they knew anyone at businesses like Milwaukee Tool.  We are looking for a donation of tools for our tool bench.

Rammer had a meeting with Fitzgerald and Johnson regarding the Phase 2 of the remodeling project (1st floor).  We will look to pursue this for a start of 2022.
             
a. Correspondence
             
9. Trustee's Report: Van Alstyne reported that there was no second board meeting in August. the Audit report is delayed until September.
             
10. School District Report: Golla reported that school will start under a hybrid model. Students will be split in half and attend 2 days a week one week and 3 days a week the next.
             
11. MFPL Friends' Report: There will be a virtual meeting September 1. Their goals this upcoming year are fundraising and building active membership.
             
12. Next Meeting: Wednesday, September 16, 2020
             
13. Topics for next meeting agenda
             
14. Adjournment at 7:52 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on September 16, 2020.

    

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