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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, September 18, 2019
Present:
Peggy Haas, Jenna Merten (by Phone), Kathleen Lysaght, Carole McGibany, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by president Lysaght at 6:00 PM.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion.
             
a. Approval of the minutes of the regular board meeting
             
b. Approval of the library expenditures
  Motion by Member Peggy Haas, second by School District Representative Corey Golla to approve the consent agenda as presented.  Motion carried.
  Vote: 5 - 0
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. RFID (Radio Frequency Identification) - Kennedy gave an explanation of RFID and the benefits and cost savings to the library with the Bridges Library System Funding we could receive. She also explained concerns about the age of current equipment and the potential need to replace equipment in the next few years. Based on quotes received, changing to a new vendor could also reduce ongoing maintenance costs.
  Motion by Member Peggy Haas, second by Member Jenna Merten (by Phone) to proceed with RFID tagging on materials as presented. Motion Carried.
  Vote: 5 - 0
             
Corey Golla left the meeting at 6:25 PM.
             
b. 2020 Library Budget - Kennedy presented the proposed 2020 library budget to the board for approval. In order to decrease expenditures, she recommended the Board consider not renewing a portion of our service contract with Bibliotheca. Our current contract is paid through May 2020. As discussed, we are planning on purchasing new equipment in early 2021, thereby eliminating the need for the contract in Jan-May 2021. Historically, we have had only a few service calls on current equipment over the past 17 years. The board was asked to weigh the possibility of a need for a service call against the cost of renewing the contract.

Kennedy also proposed the cost of Capital Equipment (replacement of public computers) be taken from Fund Balance funds.
  Motion by Member Carole McGibany, second by Member Jenna Merten (by Phone) to not renew the maintenance contract on the portion of the contract that covers the equipment that will be replaced in 2021 and to pay the $14,500 computer hardware from the Library Fund Balance.  Motion carried.
  Vote: 4 - 0
 
Other: School District Representative Corey Golla (Absent)
             
c. Summer Library Program Survey- Kennedy reviewed the results from a survey offered to patrons after the Summer Library Program. She will send a digital copy of the survey results out to all board members.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Library Improvement and Funding Plan- Kennedy proposed the idea of moving forward with the 2nd floor renovations only.
  Motion by Member Peggy Haas, second by Member Carole McGibany to proceed with the process of renovating the second floor only. Motion carried.
  Vote: 4 - 0
 
Other: School District Representative Corey Golla (Absent)
             
b. NEA Big Read in The Falls Update - We have booked the author of the NEA Big Read in The Falls book selection for a presentation at North Middle School on March 12, 2020. We are now working with many community partners to plan addidtional programs and discussions.
             
5. President's Report: President Lysaght reminded everyone about the Trustee dinner coming up. She is excited Carole McGibany, fellow board member, is doing her Fussville program again.
             
6. Director's Report (KENNEDY) - attached
             
a. Correspondence - We received a Thank You card from Holy Cross for participating in their Block Party event. Peggy Haas thanked Ellen Rohr for going and manning the Library booth.

The new issue of the Village Current newsletter is out. The publication includes a Library Corner with news and events about the Library.
             
7. Trustee's Report: - A village trustee has not yet been appointed.
             
8. School District Report: No Report
             
9. Friends' Report - Friends are working on a new brochure. Their Holiday Bazaar is scheduled for Saturday, November 2. A Little Free Library has been placed on Main Street. The Friends are maintaining it.
             
10. Next Meeting: Wednesday, October 16, 2019, 6:00 PM.
             
11. Topics for next meeting agenda
             
12. Adjournment at 7:20 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on October 16, 2019.

    

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