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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, August 21, 2019
Present:
Peggy Haas, Jenna Merten, Kathleen Lysaght, Carole McGibany, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order at 6:02 PM by President Lysaght.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion.
             
a. Approval of the minutes of the regular board meeting
             
b. Approval of Expenditures
  Motion by Member Jenna Merten, second by Member Carole McGibany to approve the consent agenda as presented.  Carried.
  Vote: 5 - 0
 
Other: (Absent)
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Library Phone Replacement - The Village is upgrading the phone system to a Voice Over IP System. Our current equipment will not work with the new phone system. The Library's portion of the phone upgrade is estimated to be $14,141.
  Motion by Member Carole McGibany, second by Member Peggy Haas to pay the Library's portion of the phone equipment upgrade at a cost not to exceed $14,141.  Expenditures should be paid from the 220 operating budget. If there are not enough funds available payment may be taken from the Fund Balance. Carried  
  Vote: 5 - 0
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Library Board Committee Appointments - no appointments were made.
             
b. Library Improvement and Funding Plan Update - Kennedy asked the Library Board members to consider proceeding with the second floor rennovations as planned and postponing the first floor rennovations until 2021. The second floor rennovations could be accomplished without a request for additional funding from the Village. There was general support for this approach, however no official action was taken.
             
5. President's Report: President Lysaght reminded people of the upcoming Trustee Dinner. She commented the Volunteer Appreciation event was nice.
             
6. Budget and Personnel Committee Report: Kennedy reported that we are working on the budget. She is not anticipating a lot of changes this year. We will vote on the budget at the September regular meeting.
             
a. 2020 Library Budget (Discussion Only)
             
7. Director's Report - attached.
             
a. Strategic Plan Update - Kennedy gave an update on the progress of our Strategic Plan initiatives
             
b. Correspondence
             
8. Trustee's Report: No report
             
9. School District Report: Golla reported that new staff started work this week. The District will be upgrading some of the facilities this year. There was a discussion about the high school mascot.
             
10. Friends' Report - Friends are working on a new Logo and brochure.
             
11. Next Meeting: Wednesday, September 18, 2019
             
12. Topics for next meeting agenda: Budget
             
13. Adjournment at 7:15 PM.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on September 18, 2019.

    

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