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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, July 21, 2021
Present:
Carole McGibany, Amy Schlotthauer, Peggy Haas, Ian Dickmann, Corey Golla, Randy Van Alstyne
Absent:
Jessica Cole
Staff Present:
Jacqueline Rammer, Ellen Rohr


             
   1. Call to Order President McGibany called the meeting to order at 6:00 PM.
             
   2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
   a. Library Expenditures
             
   b. Minutes of the Last Meeting
             
  Motion by Trustee Randy Van Alstyne, second by Member Ian Dickmann to approve the consent agenda as presented. Carried.

  Vote: 6 - 0
             
   3. New Business - Items for Discussion/Action/Possible Approval:
             
   a. Election of Officers
  • President: Nominee: Carole McGibany
  • Secretary/Treasurer: Nominee: Amy Schlotthauer
             
  Motion by School District Superintendent Corey Golla, second by Trustee Randy Van Alstyne to elect Amy Schlotthauer as Library Board Secretary/Treasurer for 2021-2022. Carried.

  Vote: 6 - 0
             
  Motion by Member Peggy Haas, second by Trustee Randy Van Alstyne to elect Carole McGibany as Library Board President for 2021-2022. Carried.


  Vote: 6 - 0
             
   b. Review and possible approval of the following policies:
  • 3.01 Code of Conduct
  • 3.02 Safe Child
  • 3.03 Weapon's Policy
  • 3.07 Makerspace Policy
             
  Motion by Member Peggy Haas, second by President Carole McGibany to approve the Code of Conduct as amended. Carried.

  Vote: 6 - 0
             
  Motion by President Carole McGibany, second by Secretary/Treasurer Amy Schlotthauer to approve the Safe Child Policy as presented. Carried

  Vote: 6 - 0
             
  Motion by Member Peggy Haas, second by President Carole McGibany to adopt the village ordinance on weapons on public property into the Library policy book. Carried

  Vote: 6 - 0
             
  Motion by President Carole McGibany, second by Member Ian Dickmann to accept the Makerspace Use Policy as amended. Carried.


  Vote: 6 - 0
             
   c. Distribution of the following for review next meeting:
  • 3.04 Internet Use
  • 3.05 Teen Space
  • 3.06 Meeting Spaces.
             
   d. Teen Services Coordinator Job Description
             
  Motion by School District Superintendent Corey Golla, second by Secretary/Treasurer Amy Schlotthauer to approve the Teen Services Coordinator job description as presented. Carried.


  Vote: 6 - 0
             
   e. Preliminary 2021 Budget Discussion and Preparation - Rammer reminded members that budget season is upon us. If any member has any suggestions for additions to the library budget they should contact Rammer as soon as possible. The Budget and Personnel Committee will be meeting at the end of August to review the proposed budget. It will be presented at the next meeting for possible approval.
             
   4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
   a. First Floor Camera Project Update - Rammer reported bids were solicited for upgrade of the security cameras on the front half of the first floor. The cameras in the children's area (back half) will be upgraded when the Children's Library is renovated in 2023. Lemberg won the bid. Preparations are being made to have the upgrades installed.
             
   5. Trustee Education; Chapter 2 Who Runs the Library - the members discussed Chapter 2 Who Runs the Library.
             
   6. President's Report: President McGibany had no report.
             
   7. Director's Report: Rammer reviewed her published report.
             
   a. Correspondence none.
             
   8. Trustee's Report: Trustee VanAlstyne reported the latest happenings at the Village Board meetings.
             
   9. School District Report: Golla reported that the SDMF is in its last week of summer school. CE & Rec registration is going well. Teacher hiring for the new year is going well. Sept. 3 there is a Corn Roast and Football game and all are invited.
             
   10. MFPL Friends' Report: Haas reported on the fundraising efforts of the Friends including Amazon SMILE and Kohl's Volunteers. Donations can now be taken via Paypal. She also reported the Brick Program has sold 55 bricks. Proceeds from the bricks will help fund the children's library renovations.. The group is working on the Donor Plaque for the Forge. September 17 at 1:00 will be a Cabaret sponsored by the Friends. They expect to have the Smoke225 BBQ outside. The Friends are in the process of revising and modernizing their bylaws. They will soon have a Facebook page.
             
   11. Next Meeting: Wednesday, August 18, 2021
             
   12. Topics for next meeting agenda: Budget, Policies.
             
   13. Adjournment at 7:03 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on August 18, 2021.

    

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