Utilities and Public Works Committee


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  2.       
Meeting Date: 07/19/2021  
Topic:    Abandonment of Well No. 4 and No. 7, Project #72073
From: Matt Janecke
Department: Public Works  
Presenter: Arlyn Johnson  
Date of Committee
Action (if required):
07/19/2021  
Date of Village Board
Action (if required):
07/19/2021

Information
Subject:
Award of Contract for the Abandonment of Well #s 4 and 7, Project #72073.
Background Information:
This project is to abandon Well #s 4 and 7 both located at the Utility Building on Margaret Road. The work involved for both well abandonments is similar and consists of the following:
  • Removal of well pumps
  • Abandoning the existing high-capacity wells
  • Cutting the casings and removing the concrete bases
When the project was initially bid in May, the specifications did not clarify the required disposal method for the mercury sealed motor, resulting in bids being rejected by the Village Board on June 7th. The project was rebid with clarification given to the disposal method for the mercury sealed motor. Bids for this project were received on Thursday, July 1, 2021, with two (2) contractors submitting bids.  A copy of the Bid Tabulation is included as an attachment along with the Engineer's Estimate. The estimate was updated to reflect the motor disposal costs. City Waters letter (attached) further explains the reasoning behind the change to the Engineer's Estimate.

The funding for this project has been approved as part of the 2021 Capital Budget by the Village Board.
Key Issues for Consideration:
On Thursday, July 1, 2021, public bids were opened for Project #72073, Abandonment of Well #s 4 and 7. Bidding documents were prepared and administered by City Water, LLC. The Village received two (2) bids from prequalified bidders. The low bid was submitted by CTW Corporation. The low bid is approximately 20% under the engineer’s estimate. The Engineer’s estimate was revised based on discussions with the bidders regarding material costs and the discovery of the mercury sealed motor after the initial bid.
 
The funding for this project has been approved as part of the 2021 Capital Budget by the Village Board.

Immediately rebidding the project has kept the entire project on schedule.
Action By Committee or Village Board:
Village Staff recommends the Village Board award the contract for the Abandonment of Well #s 4 and 7, Project #72073 to CTW Corporation in the Amount of $74,700.

Attachments
Bid Tab
Engineer's Recommendation
Cost Clarification


    

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