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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, June 16, 2021
Present:
Carole McGibany, Peggy Haas, Ian Dickmann, Amy Schlotthauer, Jessica Cole, Randy Van Alstyne
Absent:
Corey Golla
Staff Present:
Jacqueline Rammer, Ellen Rohr



             
   1. Call to Order by President McGibany at 6:02 PM.
             
   2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
   a. Minutes of the Last Regular Meeting
             
   b. Special Board Meeting Minutes
             
   c. Library Expenditures
             
  Motion by Trustee Randy Van Alstyne, second by Secretary/Treasurer Peggy Haas accept the consent agenda as presented. Carried.

  Vote: 6 - 0
             
   3. New Business - Items for Discussion/Action/Possible Approval:
             
   a. Nominations for the office of President
             
  Motion by Trustee Randy Van Alstyne, second by Secretary/Treasurer Peggy Haas to nominate Carole McGibany as president of the LIbrary Board. Carried. McGibany accepted the nomination.

  Vote: 6 - 0
             
   b. Nominations for the office of Secretary/Treasurer
             
  Motion by President Carole McGibany, second by Member Ian Dickmann to nominate Amy Schlotthauer for the office of Secretary/Treasurer. Approved.  Schlotthauer accepted the nomination.


  Vote: 6 - 0
             
   c. Gift Brick Program Rammer reported that the Friends of the Library are sponsoring the Gift Brick Program. For $60 patrons can purchase a gift brick for the sidewalk near the Library entrance. When the building was initially built, the Gift Brick program was established to raise funds to build the new facility. The proceeds for the new program will be to fund the Children's Library Renovation Project.
             
   d. Proposed By-Laws Amendments
             
  Motion by Trustee Randy Van Alstyne, second by President Carole McGibany to remove the Special Events and Marketing Committee requirement in the bylaws.  That committee has not been active for some time. Carried.

  Vote: 6 - 0
             
   e. Circulation Policies (RAMMER)
             
  Motion by Secretary/Treasurer Peggy Haas, second by President Carole McGibany to approve the circulation and privacy policies as presented.  Carried.

  Vote: 6 - 0
             
   f. Waukesha County Library Standards Rammer presented the 2021 Waukesha County Library standards document to the board members presented. Wisconsin Statute 43.64(2) allows Waukesha County municipalities that tax their residents for libraries the opportunity to exempt their residents from the county library levy if two criteria are met:
  1. The municipal tax rate for library services is equal or greater than the rate of the county library tax, and
  2. The library meets or exceeds the Waukesha County adopted library standards.
Exemption from the county library tax, therefore, includes two distinct actions. The municipality action required is a certification of its library tax rate. That process begins when the Bridges System Director sends out a communication to the municipality after the state releases its official Equalized Assessed Values in mid-August.

The library action requires the library board to review the information in this letter and certify the library's compliance with the various standards.

The standards are based on the size of the municipal population. Menomonee Falls is unique in that we have been growing in population at a higher rate than other municipalities. The library will make an effort to exceed the standards in order to continue the exception.

The board certifies that in 2021 the library will meet or exceed the following standards:
Materials Expenditures/Capita: $5.26/capita (2020 actual $5.33/capita)
Number of Hours open/week: 60 (2020 actual 54 hours/week)
Budgeted Staff in Full Time Equivalent: 17.44 (2020 actual - 20.61)
Collection Size: 125,600 (2020 actual 124,430) We need to increase the number of items in our collection in 2021 and increase at a larger level each year in order to exceed the minimum as the population of Menomonee Falls continues to grow)
Public Computers/Internet Access Devices: 24 (2020 actual 52)
Wireless Internet Access: Yes
             
  Motion by Secretary/Treasurer Peggy Haas, second by Trustee Randy Van Alstyne to approve the WC Standards as presented. Carried.

  Vote: 6 - 0
             
   g. Inclusive Services Accessment and Statement - Rohr presented the Inclusive Services Guide to the board. The library will be going through the document and accessing areas where inclusivity may be lacking. Board members were given the Inclusive Services Statment to review. Rohr expects to finish the accessment with the aid of other library staff by the end of 2021.
             
   4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
   a. 2020 Financials Update Rammer presented a concise document showing the excess revenues and expenditures from 2020 and the state of the Fund Balance.
             
   b. Mask Policy
             
  Motion by Secretary/Treasurer Peggy Haas, second by Member Ian Dickmann to follow the most current CDC guidelines in regards to mask wearing by staff members.  This policy is effective immediately.Carried


  Vote: 6 - 0
             
   c. Security Camera Project Update Rammer met with village officials regarding the 1st Floor Camera Upgrade Project. It was decided to proceed with the project but exclude upgrading the cameras in the Children's Library until we update the Children's Library. It will be more cost effective to run the new camera feeds and install the cameras when the area is under construction. Village staff will be putting the other areas of the 1st Floor out to bid.
             
   5. Trustee Education: Chapter 1: The Trustee Job Description
             
   6. President's Report: McGibany reported that she is pleased to see the Teen area and the Forge being used.
             
   7. Director's Report: (RAMMER)
             
   a. Correspondence: None.
             
   b. Chapter 3 Policy Distributions for next month approval Rammer distributed the next set of policies that will be reviewed by the board next month.
             
   8. Trustee's Report: Van Alstyne reported that Tyler Zwagerman made a report at the last village board meeting regarding the wellness of the municipality. If you have not seen it, you may want to review it on the Village Website. He also reported he presented a powerpoint at the meeting about Library Happenings.
             
   9. School District Report: No report
             
   10. MFPL Friends' Report: Haas reported that the Noodles fundraiser made about three times the revenue than other similar fundraisers. The Friends are working on a donor plaque for the Forge. The Christmas Bazaar will not happen this year. The Friends are sponsoring the Gift Brick program. The Friends are hosting a Cabaret in September. It will be outdoors if weather permits. Smoked 225 food truck will be onsite.

Kohls Volunteer Program sent over volunteers to paint the Quiet room in the Children's Library. Thank you to them. Besides the volunteer hours, when they volunteer, Kohls donates $20 per hour per volunteer to the Friends. Thank you Kohls!
             
   11. Next Meeting: Wednesday, July 21, 2021
             
   12. Topics for next meeting agenda: Policies Chapter 3, Election of Officers, Preliminary Budget discussions
             
   13. Adjournment at 7:55 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on July 21, 2021.

    

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