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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, June 8, 2016
Present:
Francine Rau, Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght, Paul Tadda
Absent:
Kathy Finley
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order - President Rau called the meeting to order.
             
2. Introductions - Introductions were made for the benefit of Trustee Tadda and Karol Kennedy, Library Director. The meeting schedule was discussed.
             
3. Approval of the minutes of the regular meeting
  Motion by Member Kathleen Lysaght, second by Member Janet Dake to approve minutes as presented.  Approved.
  Vote: 6 - 0
             
4. Approval of invoices per list
  Motion by Member Janet Dake, second by Member Stephen Roberts to approve bills for payment.  Approved.
  Vote: 6 - 0
             
5. New Business - Items for Discussion and Approval
             
a. Discussion and Approval of County Library Standards document.
  Motion by Member Janet Dake, second by Member Kathleen Lysaght to agree the Library will meet the standards in 2016 and to approve signing of the Certificate of Exemption from the county library levy. Kennedy explained that the Certificate of Exemption from County Library Levy is an annual item.  The county has basic standards that must be met, and we do meet them easily.  This document states that we will meet those standards in 2016 (current year).  We exceed four of the five standards. The fifth standard will not apply because of our location in the county. Approved.
  Vote: 6 - 0
             
b. Replacement and Approval - Replacement Chairs for Youth Library and Adult Studyrooms
  Motion by Member Janet Dake, second by Trustee Paul Tadda to accept the color of chairs delivered at the discount of $100 per chair offered by the vendor.
  Vote: 6 - 0
  Motion by Member Janet Dake, second by Member Peggy Haas to pay for the chair replacements for the youth library and study rooms from the balance in the general fund.  Any shortfall in funds should be taken from the 220 Fund Balance.
  Vote: 6 - 0
             
6. Unfinished Business - Items for Discussion/Action/Possible Approval
             
a. New Library Board Member to replace outgoing Member Francine Rau. Rau told members to encourage any people they believe would be a good board member to apply for the open position. We need one more to have a full slate of membrs.
             
7. President's Report: (RAU) - President Rau told members that it has been a pleasure to serve the library for as many years as she has. She thanked everyone for sharing their talents and efforts with the library and that is has been a privilege to work with everyone.
             
8. Budget and Personnel Committee Report: (DAKE) : We will be starting budget process in the next month or two. Committee members include: Janet Dake, Treasurer; Trustee Tadda; Kathy Finley, School District Rep; any other members may attend if they wish. Kennedy and Rohr will prepare the budget after staff input and present the budget to the Budget Committee. The committee will present the budget to the full Library Board for approval in September.
             
9. Director's Report: (KENNEDY) - Kennedy reported the Summer Calendar is out. We have a lot of summer programs going on. The Summer Reading Program is well under way.

We recently had roof repairs done. Originally quoted at over $4000, but the final price came in at $1700. They were able to reuse the existing materials and saved on costs.
             
10. Trustee's Report: (TADDA) - Trustee Tadda shared a little more about himself. He also reported on a few new subdivisions and construction projects in the village.
             
11. Friends' Report (ROHR) - The Friends have donated $4800 to the library for a Jane Schall Sensory Storyhour collection plus an additional $1000 for use in purchasing Playaways for the youth library.
             
12. Next Meeting: Wednesday, July 13, 2016 at 6:00.
             
13. Topics for next meeting agenda: Library Board Office Selections
             
14. Adjournment 6:20 pm
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on July 13, 2016.

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