Community Room
W156N8436 Pilgrim Road, Menomonee Falls, WI
May 19, 2021, 6:00 PM

1.   Call to Order and Introductions of new Board Members - Amy Schlotthauer and Jessica Cole.
2.   Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion.  That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
a.   Minutes of the Last Meeting Click to View
b.   Library Expenditures for Prior Month Click to View
3.   New Business - Items for Discussion/Action/Possible Approval:
a.   2021-2022 Meeting Dates
b.   Financial Overview of Library Fund Balance and Reserves
c.   Budget Amendment Request - Transfer $2000 funds from account 220-500-000-8140-1015 Database Products to account 220-500-000-8140-1020 E Materials to reflect more accurately the fees we pay for Library materials/books. Previously it was unknown that Menomonee Falls share of the database subscription costs were included in the material spending amounts required by Waukesha County. Including all the costs together will make the Annual Reporting process more efficient.
d.   Budget Amendment Request - Remove $5843.00 from revenue account 220-000-500-7452-0000 and $5843 from the corresponding expense account: 220-500-000-8140-1015 Database Products. In early 2020 we were informed that we would be receiving a $5843 grant from Bridges Library system to pay for Menomonee Falls share of the Hoopla subscription.  Later in the year we were notified that Bridges Library system would not be charging libraries for the cost of Hoopla in 2021, therefore would also not be compensating libraries with a grant. 
e.   Standing and Ad Hoc Committees -
  • According to the Menomonee Falls Public Library By-Laws Article V Section 1 Standing Committees. The following committees --- Budget/Personnel, Special Events/Marketing --- shall be appointed by the President  promptly after the July meeting and shall make recommendations to the Board as pertinent to Board meeting agenda items.
    • Discussion and possible action regarding dissolving the Special Events/Marketing committee requirement and removing it from the By-Laws.
    • Discussion and possible action regarding reactivating the Budget/Personnel committee 
  • Ad hoc committees for the study of special problems shall be appointed by the President, with the approval of the Board, to serve until the final report of the work for which they were appointed has been filed.
    • Discussion and possible action regarding the Ad Hoc Planning committee
f.   Preparation for upcoming officer elections
g.   Circulation Policy Updates - Director Rammer is proposing a new format for Board approved Library policies.  Rammer will distribute the Circulation policies to members for discussion and possible approval at the June meeting.
4.   Unfinished Business - Items for Discussion/Action/Possible Approval:
a.   Consideration and possible action - First Floor Security Camera Updates
b.   Library Mask Policy
5.   President's Report:  (MCGIBANY)
6.   Director's Report Click to View
a.   Correspondence
7.   Trustee's Report: (VAN ALSTYNE)
8.   School District Report:  (GOLLA)
9.   MFPL Friends' Report:  (HAAS)
10.   Next Meeting:  Wednesday, June 16, 2021.
11.   Topics for next meeting agenda
12.   Adjournment



Members of the Village Board and other Village committees, boards, commissions, and authorities may attend and participate in this meeting, but will not take official action unless the notice so provides.

No qualified individual with a disability shall, by reason of that disability, be excluded from participation in or be denied benefits of the services, programs, or activities of the Village of Menomonee Falls, or be subject to discrimination by the Village. If you are disabled and require special accommodation, please advise the Library Administration office at (262) 532-8930 no later than 5 days before the scheduled meeting or activity.


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