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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, May 20, 2020
Present:
Peggy Haas, Jenna Merten, Carole McGibany, Corey Golla
Absent:
Kathleen Lysaght
Staff Present:
Martha Riel, Ellen Rohr
Attendees:
Arlyn Johnson, Assistant Village Manager
             
1. Call to Order at 6:05 PM by Peggy Haas
             
2. This item has been moved from New Business to the top of the agenda.
Building Renovation Project: Update on the status of the Second Floor Library Renovation Project and Authorization to Solicit Bids for Construction. Johnson presented a summary of the project and the projected costs. There was discussion on the remaining balance of the fund balance after funding the project. Johnson and Rohr felt there is a good balance remaining to cover 3 months operating costs plus additional in the event of an emergency such as mechanical breakdowns.. Johnson explained that the costs presented have a built in cushion. They are presented as best estimates of the costs at this point in the project. More accurate numbers will be available after the bids come in.
  Motion by Member Carole McGibany, second by Member Jenna Merten to approve of Project #50007 - Library Second Floor Remodel and authorize the solictation of competitive bids for the project.  Approved
  Vote: 4 - 0
 
Other: President Kathleen Lysaght (Absent)
             
3. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
a. Minutes of the Last Regular Meeting
             
b. Library Expenditures
  Motion by School District Superintendent Corey Golla, second by Member Carole McGibany to approve the minutes as amended and the expenditures as presented.  Approved.
  Vote: 4 - 0
 
Other: President Kathleen Lysaght (Absent)
             
4. New Business - Items for Discussion/Action/Possible Approval: No new business
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. NEA Big Read - The board members had a discussion regarding whether we should accept the NEA Big Read Grant for 2021. Should COVID-19 still be an issue at that time, it is acceptable to scale back programming as long as it fits into grant requirements.
  Motion by Member Carole McGibany, second by Member Jenna Merten to accept the NEA Big Read Grant for 2021
  Vote: 4 - 0
             
6. President's Report: President Lysaght was not in attendance but sent her greetings and that she misses us.
             
7. Director's Report: Riel discussed our preliminary reopening plans. Including:
  • Partial in-person activities such as Hold pickups in the building and computer use
  • No collection of money at this time from patrons
  • Adding additional services slowly
             
a. Correspondence - none
             
8. School District Report: Golla reported that the school year is rolling along. There is a planned virtual graduation this year. Students will come in and be filmed walking across the stage. The school district is under a Safer at Home order until June 30. CE and Rec programming is expected to start after June 30. The district is working on plans for reopening in the fall.
             
9. MFPL Friends' Report: No report
             
10. Next Meeting: Wednesday, June 17, 2020.
             
11. Topics for next meeting agenda - review of Project #50007 Bids
             
12. Adjournment at 7:15 PM.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on July 15, 2020.

    

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