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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, May 15, 2019
Present:
Janet Dake, Jenna Merten, Kathleen Lysaght, Paul Tadda
Absent:
Peggy Haas, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by President Lysaght at 6:02 PM.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion.
             
a. Approval of the minutes of the regular board meeting
             
b. Approval of the library expenditures
  Motion by Member Janet Dake, second by Trustee Paul Tadda to approve the consent agenda as corrected.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. 2018 Wisconsin Public Library Annual Report Revision - Because Library Annual Reports are due by March 1, it is not unsual for municipalities to complete the previous year's financial records after the Library Annual Report has been submitted. When there are changes that have a significant impact the State asks libraries to reopen the report and make the necessary changes. Because there were changes that impacted our cost per circ this year, the 2018 Annual Report was amended and board members were asked to review the amended report and consider the changes for approval.
  Motion by Member Janet Dake, second by Member Jenna Merten to approve the 2018 Annual Report as amended.  Approved.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
b. Cyber Security Training: Kennedy explained the Cyber Security Training program that the Library is participating in. She asked board members to let her know if they are interested in participating in the training.
             
c. Library Improvement and Funding Plan (discussion only) - Next phase of the Space Review and Design Concept - Kennedy presented the Library Improvement and Funding Plan to the board for their review. It will be presented for a vote at an upcoming meeting. If the plan is approved by the Library Board, it will be presented to the Village Board at a future meeting.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. NEA Big Read The NEA Big Read in The Falls was a huge success this year. We offered 24 programs, 13 book discussions, and 1700 persons were in attendance at the events. We gave out 800 books and True Grit materials owned by Menomonee Falls Library circulated 33 times. We had 26 Community partners.

We have applied and were awarded the NEA Big Read grant for in 2020. The chosen title is Station Eleven by Emily St. John Mandel.
             
5. Trustee Education: Trustee Essentials Chapter 19 - Library Director Certification
             
6. President's Report: No Report
             
7. Budget and Personnel Committee:
             
a. Director 2019-2020 Goals : Kennedy presented four main goals for the remainder of this year into Spring of 2020.
  • Building Improvement Project
  • Improve evaluation by patrons and evaluation of staff system processes
  • Utilize Accessiblity Scan to decrease barriers
  • Update current Library Policies and develop new policies as needed
It was recommended by Trustee Tadda to develop a policy update schedule, for example, review all policies over a five year period. Trustee Tadda also requested that we continue to to work on the Mechanical Maintenance plan.
  Motion by Member Janet Dake, second by Member Jenna Merten to accept the 2019-2020 Director Goals as presented.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
8. Director's Report: See attached.
             
a. Correspondence : Trustee Dinner Save the Date cards were distributed to Library Board Members.

The Library has been certified as a Dementia Friendly Organization.
             
9. Trustee's Report: Trustee Tadda reported on the recent happenings at the Village Board meeting.
             
10. School District Report: No Report
             
11. Friends' Report: The Friends will purchase a Little Free Library for installation downtown. A bench was purchased by the Friends to be placed at the Library entrance in honor of Rightie Pappenheim to thank her for her years of service to the Menomonee Falls Public Library.
             
12. Next Meeting: Wednesday, June 19, 2019, 6:00 PM Library Board Room
             
13. Topics for next meeting agenda: Library Improvement and Funding Plan
             
14. Motion for adjournment at 7:40 PM by Paul Tadda, second by Jenna Merten. Adjourned.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on June 19, 2019

    

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