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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, August 15, 2018
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Corey Golla, Carole Knobil
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order at 6:03 PM by President Lysaght.
             
2. Consent Agenda:
  Motion by Member Peggy Haas, second by Member Janet Dake to approve the consent agenda as presented.  Approved.
  Vote: 7 - 0
             
a. 2018 07 Library Board Minutes
             
b. 2018 07 Library Expenditures
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Appreciation and Farewell to Trustee Carole Knobil - President Lysaght and Karol Kennedy thanked Carole Knobil for her service as a member of the Library Board.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Space Review and Concept Design Project - Kennedy gave an update of the progress. There is no final report yet. Kennedy met with Arlyn Johnson recently to discuss the the Village process. Arlyn will be meeting with the architects to discuss the project.
             
b. Patio Screening - Rohr presented the options for maintenance of the patio screening. The following options were proposed:
  1. Replace the existing screening with new identical security screening.
  2. Recoat existing screening.
  3. Repaint existing screening.
  4. Find a local company to recoat existing screening.
  5. Other suggestions including - asking Engberg Anderson for suggestions and possibly getting a bid for repair when building renovations are being done; find out if there is another screening type that could replace the existing that would be less expensive. Rohr pointed out that the material design for the patio walls matches some of the interior designs such as signage and stairwell railings. We may want to keep the same design.
Rohr will work with Village Maintenance on these options and report back to the board.
             
5. Trustee Education - Chapter 18: Library Board Appointment and Composition
             
6. President's Report: Lysaght thanked Library staff for again helping with elections. She also commented the Ice Cream Social for the volunteers was nice and she thanked the Library for recognizing the volunteers.
             
7. Budget and Personnel Committee Report: Budget Committee meeting was set for Wed. August 22 at 4:00 PM. All board members are invited to attend.
             
8. Director's Report: Report attached. Kennedy explained ozobots are small robots used in coding.  All ages have fun with them.  They will be brought to our Farmers' Market booth on Sept. 12 with a rain date of Sept. 19.

There was also a short discussion on the email accounts supplied by the Village.  If a board member has difficulty accessing their account, they should contact JJ Berger, IT Manager.
             
a. Correspondence:
  • One of our staff members received a nice thank you card and a small donation for our help with the Maude Shunk Local History Room materials.
  • Outreach Coordinator, Milena Warnes, was mentioned in a Waukesha Freeman article about home delivery service.
  • Kennedy passed around a controversial article in which Forbes suggested Amazon stores replace libraries saving taxpayer money.
  • Trustees were presented invitations to the Annual Trustee Dinner.
             
9. Trustee's Report: Tadda reported that there will be an Aldi built next to Woodman's. The village approved development agreements for three new subdivisions. Funds to replace the bridge on Lilly Road were obtained and is expected to be replaced in 2021.
             
10. School District Report: Golla reported that 50 new employees joined the school district staff this year. This includes teachers and support staff. The high school football field turf in now installed. The project was entirely privately funded. No referendum money was used in the project.

Golla presented a possible collaboration for the School District, the Library, and other interested community sponsors called Brain Bag. The program suggests that the parents of new babies be given a "brain bag" which contains early literacy tools that help parents begin to understand the power of parent talk in the early development of a child's brain.
             
11. Friends' Report: included in Director's Report Kennedy passed out a flyer for the upcoming Panera Fundraiser.
             
12. Next Meeting: Regular Meeting - Wednesday, September 19, 2018; To Be Schedule - Budget Committee Meeting
             
13. Topics for next meeting agenda: Budget
             
14. Adjournment
  Motion by Trustee Paul Tadda, second by Member Janet Dake to adjourn the meeting.  Approved.
  Vote: 7 - 0
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on September 19, 2018.

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