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 Village of Menomonee Falls, Wisconsin



Wednesday, July 18, 2018
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Carole Knobil, Corey Golla, Karol Kennedy
Staff Present:
Karol Kennedy, Ellen Rohr
   1. Call to Order by President Lysaght 6:02 PM.
   2. Consent Agenda:
  Motion by Member Janet Dake, second by Trustee Paul Tadda to approve the June expenditures and the June Library Board Regular minutes as corrected. Approved.

  Vote: 8 - 0
   3. New Business - Items for Discussion/Action/Possible Approval:
   a. Election of Officers for 2018-2019 Year
  Motion by Member Jenna Merten, second by Member Peggy Haas to nominate Kathleen Lysaght to the position of Library Board President.  There were no other nominations and no objections. Approved.

  Vote: 8 - 0
  Motion by Library Board President Kathleen Lysaght, second by School District Representative Corey Golla to nominate Janet Dake to the position of Library Board Treasurer/Secretary.  There were no other nominations and no objections. Approved.

  Vote: 8 - 0
   b. Library Board Meeting Dates 2018-2019
  Motion by Member Janet Dake, second by School District Representative Corey Golla to approve regular Library Board Meeting dates to be held on the third Wednesday of the month with the exception of November which will be held on the second Wednesday of the month due to Thanksgiving holiday. Approved.
Meeting dates will be as follows:
August 15, 2018 February 20, 2019
September 19, 2018 March 20, 2019
October 17, 2018 April 17, 2019
November 14, 2018 May 15, 2019
December 19, 2018 June 19, 2019
January 16, 2019 July 17, 2019

  Vote: 8 - 0
   c. Library Board Committee Membership - Janet Dake, Paul Tadda and Corey Golla were appointed to the Budget and Personnel Committee by President Lysaght.
   d. Strategic Plan Progress Update: Kennedy outlined the progress of the Strategic Plan initiatives. There was no discussion.
   4. Unfinished Business - Items for Discussion/Action/Possible Approval:
   a. Energy Savings Report: Kennedy presented the attached Energy Spending report.  Tadda commented that 2018 is similar in cost to 2016 so some of the savings may be from degree days.  Rohr also commented that there was a period in 2016 when the building humidifier was not running. When Building Maintenance made repairs energy costs rose.  She did not recall when the repairs were made.
   b. Space Review and Concept Design Project: Kennedy updated the Board on the Space Study. A number of Board members attended the July 17 meeting with the architects and shared their observations. Kennedy will be meeting with Arlyn Johnson to discuss our next steps. We anticipate the architects will be ready to present their final report to the Board at the regular August Board meeting.
   5. Trustee Education - Chapter 17 Membership in the Library System
   6. President's Report: Lysaght discussed a Fox 6 report she recently viewed explaining libraries are not just for books anymore. Jill Fuller from the Bridges Library System was interviewed and she explained that the System libraries have many things available other than books. Examples given were games, DVDs, kayaks, American Girl dolls, travel and craft kits, Kindles, Rokus and even cake pans. She encouraged people to think outside the box and come up with some ideas of unique things we may want to have available for our patrons.
   7. Budget and Personnel Committee Report: Kennedy reviewed the 2019 Budget Process. Budget and Personnel Committee members can expect to meet mid to end of August to review the proposed budget that Kennedy and Rohr are developing. It is expected the committee will approve the budget for presentation to the full Board at the September Board meeting. The Library portion of the budget is incorporated with the Village budget and presented to the Village Board for approval. Kennedy will be receiving a Village timeline soon.
   8. 2018 07 Directors Report - Kennedy briefly discussed the success of this year's Summer Reading Program.  The teen program was completely revamped. Although we have about the same number of registrations there is more active participants than prior years.  Kennedy briefly explained in more detail the new Mobile Library and what that will allow us to do.  She reminded members about the upcoming Trustee Training.
   a. Correspondence: None.
   9. Trustee's Report: Tadda reported the new format for the Library presentation at the Village Board meetings was well received. He also gave an overview of recent Village Board activities.
   10. School District Report: Golla reported that the School District was awarded a Safety Grant from the Department of Justice and will be using that to increase safety measures at the schools. The CE & Rec Department recently went through an accreditation process with the National Parks and Recreation Department.
   11. Friends' Report: included in Director's Report
   12. Next Meeting: Wednesday, August 15, 2018; Budget Committee Meeting to be scheduled end of August.
   13. Topics for next meeting agenda: Preliminary Budget Discussions
   14. Adjournment at 7:18 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on August 15, 2018.


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