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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, May 16, 2018
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Carole Knobil, Corey Golla, Karol Kennedy
Absent:
Paul Tadda
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by President Lysaght at 6:04 PM.
             
2. Consent Agenda:
  Motion by School District Representative Corey Golla, second by Member Jenna Merten to approve the consent agenda as presented.  Approved.
  Vote: 7 - 0
 
Other: Trustee Paul Tadda (Absent)
             
a. Minutes of Regular Board Meeting April 18, 2018
             
b. Expenditures - April Total $148,675.88
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Human Resources - Dress Code Policy Update
  Motion by Member Janet Dake, second by Member Carole Knobil to approve the Dress Code Policy as presented.  Approved.
  Vote: 7 - 0
 
Other: Trustee Paul Tadda (Absent)
             
b. Collection Development Policy Update 
  Motion by School District Representative Corey Golla, second by Member Janet Dake to approve the Collection Development Policy as presented.  Approved.
  Vote: 7 - 0
 
Other: Trustee Paul Tadda (Absent)
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Proposal for Space Review and Concept Design
  Motion by Member Janet Dake, second by Member Peggy Haas to approve the cost of a Library Space Review and Concept Design as proposed by Engberg Anderson Architects.  Funds should be spent  from the RM-Misc Line [220-500-8162-9990]of the 2018 Operating budget.  If there are not enough funds in this operating budget, funds may be spent from the Library Fund Balance. Cost not to exceed $9950. Approved.
  Vote: 7 - 0
 
Other: Trustee Paul Tadda (Absent)
             
b. Community Read Update: Kennedy reported that the Library received an NEA Big Read Grant. An announcement will be made on June 5. Planning continues with community organizations.
             
5. Trustee Education: Collection Development/Weeding - Kennedy reviewed how the Library develops it's collection and how materials are removed. She distributed an overview of the weeding process to the Board members.
             
6. President's Report: Lysaght mentioned she recently heard a talk radio program about the Future of Libraries that she found very informative. She also commented that the recent Lighthouse program was very good.
             
7. Budget and Personnel Committee Report: (DAKE) - Nothing to report.
             
8. Planning Committee Report - No report.
             
9. Trustee's Report: (TADDA) Absent - No report.
             
9. Directors Report: Kennedy asked if there were any questions regarding the information on the Director's Report.  Janet Dake commented that Katie Wichmann should be commended for doing a great job on the recent Book Sale.  Items were priced right and well organized.  Things went very smoothly.

Kennedy explained the "Pay It Forward" program in a little more detail. 
             
a. Correspondence: Bridges Library System Board is concerned about the outcome of the Public Library System Redesign (PLSR) project. A letter sent by the System Board to the PLSR Steering Committee was shared.

We received a $500 donation from the Community League for Art for wall hangings in the Youth Program Room. Thank you to the Community League for the generous donation.
             
10. School District Report: Golla reported that over 700 AP Exams were administered by the school this year. Students are participating in a 3rd Annual Film Festival. Winner received an entry into the Milwaukee Film Festival. July 1 Corey Golla will become the School District Superintendent. He intends to stay connected to the Library and remain on the Library Board.
             
11. Friends' Report: See Directors Report: The Friends will be volunteering to help at Falls Memorial Fest.
             
12. Next Meeting: Wednesday, June 20, 2018
             
13. Adjournment 7:30 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on June 20, 2018
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