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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, May 11, 2016
Present:
Francine Rau, Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght
Absent:
Kathy Finley
Staff Present:
Jane Schall, Ellen Rohr
Attendees:
John Schall, Jeremy Walz
             
1. Call to Order 5:07 pm by President Rau.
             
2. Approval of the minutes of the regular meeting
  Motion by Member Kathleen Lysaght, second by Member Janet Dake to approve minutes as presented.  Approved.
  Vote: 5 - 0
             
3. Approval of invoices per list
  Motion by Member Janet Dake, second by Member Stephen Roberts to approve bills as presented.  Approved.
  Vote: 5 - 0
             
4. New Business - Items for Discussion and Approval
             
a. Discussion/Approval on Circulation Policy
There was discussion regarding giving a copy of the circulation policy to all people that get new library cards. It was later suggested a summary sheet be created with a link on the bottom stating more information available on the website. Also include "Print copy available upon request" for those that do not have internet capabilities.
  Motion by Member Janet Dake, second by Member Kathleen Lysaght to approve Circulation Policy as presented. Approved.
  Vote: 5 - 0
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval
             
a. Approval to Hire Karol Kennedy as Library Director
  Motion by Member Kathleen Lysaght, second by Member Janet Dake Approved.
  Vote: 5 - 0
             
b. Discussion Only - Chair Delivery - 72 chairs were delivered to replace the chairs at the internet terminals, the catalog terminals and the service desks.
             
6. President's Report: (RAU) - Francine shared that she was sad because this was the last meeting with Jane Schall who is retiring on June 3. Jane has done a marvelous job as director. The next director will have big shoes to fill.

Karol Kennedy will be visiting the library for a staff meeting and library board members are invited to attend.
             
7. Budget and Personnel Committee Report: (DAKE)
             
8. Director's Report: (SCHALL)
             
a. 2nd Floor Lighting - Track lighting upstairs is done. In the coming weeks the remainder of the LED lighting will be installed.
             
b. Francine Rau's dinner next month will be held at Ally's Bistro at 6:00. Library Board meeting will start at 5:30 at the library.
             
c. 2nd Chair Delivery, Mats and Desk A desk was purchased for the microfilm area. It will accomodate the big machine. We have ordered chair mats and a chairs for the study rooms and youth library. They will be coming in the next few weeks.
             
d. Art Shows - Parochial art show had low attendance. Only 168 people. One of the parents mentioned she didn't see a lot of advertising.
             
e. Employee of the Month - Jane did not have an employee of the month. Ellen recommended Jane Schall be named Employee of the Month for all her dedication and years of service to the library.
             
f. Book Sale $944.75 was collected from the book sale. Old books go to Goodwill or if we have been trying to sell the books for a while they go in the dumpster.
             
g. Jennifer Chiaverini will be doing an author visit on September 24.
             
9. Friends' Report - Schall attended the April Friends meeting. A request was made for money for Sensory Storytime or for Playaways.

Rohr will be working with the Friends group to implement Amazon Smile, proceeds go to the Friends for their disbursement.
             
10. Next Meeting: Wednesday, June 8, 2016
             
11. Topics for next meeting agenda
             
12. Adjournment
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on June 8, 2016.

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