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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, April 21, 2021
Present:
Carole McGibany, Peggy Haas, Ian Dickmann, Corey Golla, Randy Van Alstyne
Staff Present:
Jacqueline Rammer, Ellen Rohr, Arlyn Johnson
Attendees:
Ross Workman, Citizen


             
   1. Call to Order at 6:00 PM by President McGibany. She welcomed our guests Ross Workman, a citizen, and Arlyn Johnson, Assistant Village Manager.
             
   2. These items have been moved from New Business to the top of the Agenda.
             
   a. Project 50007 Library Renovation Project Review Johnson gave a review of Project 50007 2nd Floor remodel. He encouraged anyone who has not yet gone up to see the space to go and view the space which consists of the Teen area, The Forge, the new office areas and the Local History room.

Overall the project progressed well with only a few hiccups due to COVID 19. The original completion date was October 30 but that was pushed to February 21 due to a few change orders and availability of materials. It is not unusual for a project to be extended due to additions.

Today the project is essentially complete with the exception of a few warranty issues that are being worked through.

Johnson gave an update on the project costs. Overall the project came in under budget by about $95,000. This unspent funds will remain in the fund balance. Rammer reported that she expects to have a fund balance update for the board at the next meeting. We can then look at additional projects we are planning such as 1st floor camera upgrades and renovating the children's area on the first floor.
6:15 PM Johnson left the meeting.
             
   3. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
   a. Approval of the minutes of the last regular board meeting
             
   b. Library Expenditures
             
  Motion by School District Superintendent Corey Golla, second by Treasurer/Secretary Peggy Haas to approve the consent agenda as presented.  Carried.


  Vote: 5 - 0
             
   4. New Business - Items for Discussion/Action/Possible Approval:
             
   a. Mask Policy - the current mask policy was discussed in detail with all members participating. Members discussed when would be an appropriate time to lift the mask policy and allow patrons a choice whether to wear a mask. The consensus was that "we are not there yet." The discussion and possible action should remain on the agenda for May and June if needed.
             
   5. Unfinished Business - Items for Discussion/Action/Possible Approval: None.
             
   6. Trustee Education: Chapter 27: Trustee Orientation and Continuing Education
             
   7. President's Report: President McGibany relinquished her time to Peggy Haas. Peggy recently did a program for the Big Read. President McGibany asked her to do an overview of the program Ellis Island in El Paso.
             
   8. Director's Report: Rammer made her monthly report. She mentioned that Fox 6 Milwaukee will be doing multiple segments about The Forge and Teen Space on Wednesday, April 28th in the morning. 
             
   a. Correspondence - none
             
   9. Trustee's Report: Trustee VanAlstyne reported on some of the events happening this summer. Memorial Fest, Lavender Fest (July), and over 200 events are planned for the new Park. The Village received a federal grant that will replacing lead pipes in the village. The recent fire in Menomonee Falls brought in 35 different municipalities to help.
             
   10. School District Report: Superintendent Golla reported that the events through CE & Rec are going strong. They have seen more registrations in the first few days than in previous years. People are anxious to start doing things. Newly elected board members will be sworn in at next week's meeting. The schools have lots of end of the year activities planned giving experiences that were lost year. Covid precautions are still being taken. Student grades are where they are expected despite the part virtual school year.
             
   11. MFPL Friends' Report: May 18 the Friends have a fundraising event at Noodles & Company in the Falls. Mention the library and Noodles will donate money to the Friends. Handouts are available at the Library.
             
   12. Next Meeting: Wednesday, May 19, 2021
             
   13. Topics for next meeting agenda: Summer Reading Program 2021, 2022 Budget Preparation
             
   14. Convene into Closed Session in the Children's Program Room pursuant to Wisconsin Statutes §19.85(1)(c) to discuss evaluation of Library Director. Board met first without Director present.
             
  Motion by Trustee Randy Van Alstyne, second by Treasurer/Secretary Peggy Haas to convene into closed session to discuss evaluation of the Library Director. Carried.

  Vote: 5 - 0
             
   Rammer, Rohr and guest Ross Workman left the meeting at 7:20 PM.
             
   15. Reconvene into Open Session pursuant to Wisconsin Statutes §19.85(2) for possible additional discussion and/or action concerning any matter discussed in Closed Session and/or any unfinished item remaining on the Agenda.
             
  Motion by Treasurer/Secretary Peggy Haas, second by Trustee Randy Van Alstyne Motion to convene in open session

  Vote: 5 - 0
             
  Motion by School District Superintendent Corey Golla, second by President Carole McGibany Motion to award Director Rammer with 2% salary increase effective July 1, 2021, based on satisfactory performance review. 

  Vote: 5 - 0
             
   16. Adjournment
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on May 19, 2021.

    

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