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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, April 15, 2020
Present:
Peggy Haas, Jenna Merten, Kathleen Lysaght, Carole McGibany, Corey Golla
Staff Present:
Martha Riel, Ellen Rohr
Attendees:
Arlyn Johnson, Asst. Village Manager/Director of Public Works
             
1. Call to Order at 6:05 PM by President Lysaght.
             
2. New Business: This item has been moved from New Business to the top of the agenda.
Amendment No. 1 to the Contract with Engberg Anderson Architects which adds in the design work for the Information Technology portion of the project which includes access control, security cameras, and duress alarms. 
  Motion by School District Superintendent Corey Golla, second by Member Peggy Haas to amend the original contract and add the additional expense to use Faith Technologies schedule for work to run low voltage cabling for cameras and other security when the ceilings are removed. Approved.
  Vote: 5 - 0
             
3. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
a. Minutes of the Last Regular Meeting
  Motion by Member Carole McGibany, second by Member Peggy Haas 
to amend the minutes to add under second floor remodeling that Carole McGibany questions whether the construction work includes sound barriers to reduce the noise levels. Arlyn Johnson commented that the workd did include sound barriers that would not eliminate the noise but reduce it. Approved.
  Vote: 5 - 0
  Motion by School District Superintendent Corey Golla, second by Member Carole McGibany to approve the minutes as amended. Approved.
  Vote: 5 - 0
             
b. Library Expenditures
  Motion by Member Peggy Haas, second by Member Carole McGibany to approve the expenditures as presented. Approved
  Vote: 5 - 0
             
4. New Business - Items for Discussion/Action/Possible Action:
             
a. Donation of withdrawn books to other facilities as a community service. There was a discussion on what to do with the excess withdrawn and donated books that were accumulating due to the cancelation of the semi-annual book sale.
  Motion by Member Jenna Merten, second by Member Carole McGibany to give the Library the authority to give away books that were earmarked for the book sale at their discretion.  Approved.
  Vote: 5 - 0
             
5. Unfinished Business - Items for Discussion/Action/Possible Action:
             
a. Library Response to COVID-19
  • Activities and Staffing while closed - many staff members are working at home. When in the building precautions are being taken.
  • Reopening of the Library - the Library directors are in agreement that we should all open at a similar time. Different services may be offered at different libraries due to space restrictions in the building.
  • Library in-person programs - Riel recommended we cancel all in-person programs for May and June and we will look at July programming at a later time.
  • Opening of the meeting room - not dicussed
  • Cancelation of the May 8 Staff Ed Day - not discussed
  • The State is offering to fund Beanstack a virtual Summer Library Program software subscription to interested libraries. We will be letting them know we are interested.
The board members were in agreement that we should leave the day to day activities to our judgement.
             
b. Director Search Timeline and Process - we have received more applications with the extension. Rohr is to email the applications to the board members after the deadline closes. The board members will have a closed session a week or so later to discuss the applicants.
             
c. Privacy Policy. This is a tabled item from the Feb. 19 and Mar. 18 regular meetings.
  Motion by Member Jenna Merten, second by Member Peggy Haas to accept the Privacy Policy as presented at the last meeting. Approved.
  Vote: 5 - 0
             
d. Second Floor Remodeling Project Updates - Rohr reported that the furniture selection is moving forward.
             
6. President's Report: Lysaght thanked Rohr for getting Zoom setup for the meeting. She thanked Riel and the staff for stepping up to the plate during this unknown time. She knows it takes time, dedication and team work. She is very grateful and thankful to the staff.
             
7. Interim Directors Report - Riel attended a Material Handling webinar.  It discussed that paper takes 1 day to clear the virus, plastic and hardcover items 3 days.  We are putting our items in quarantine.  She will email a summary of the presentation to the board.

Carole McGibany had questions on the Library Reopening which was addressed.
 
             
a. Correspondence -
Rohr reported that we will be getting a refund from the Author visit for the 2020 NEA Big Read and we were awarded the balance of the grant money to be used for Covid 19 expenses.
             
8. School District Report: Golla reported that the district is completely virtual. He is proud of his staff for putting things together so quickly for the students.
             
9. MFPL Friends' Report: No Report
             
10. Next Regular Meeting: Wednesday, May 20, 2020
             
11. Adjournment at 7:37 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved as amended on May 20, 2020.

    

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