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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, April 17, 2019
Present:
Janet Dake, Jenna Merten, Kathleen Lysaght, Paul Tadda
Absent:
Peggy Haas, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
Attendees:
Carole McGibany
             
1. Call to Order at 6:00 PM by President Lysaght.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion.
             
a. Approval of the minutes of the regular board meeting
             
b. Approval of the library expenditures
  Motion by Trustee Paul Tadda, second by Member Jenna Merten to approve consent agenda as presented.  Approved.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Allowable Cost Worksheet from Bridges Library System
  Motion by Member Janet Dake, second by Member Jenna Merten to approve the Allowable Cost Worksheet as presented.  Approved.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
b. Retention Policy
  Motion by Member Jenna Merten, second by Trustee Paul Tadda to approve the Retention Policy as presented.  Approved.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
c. Staffing - Kennedy presented for information only anticipated staffing changes. We have a full-time Library Clerk person who will be retiring in June. We plan to convert a part-time (24 hour per week) Library Assistant position to a full time Library Assistant position. This person will be responsible for teen programming. We will also be hiring two part-time (20 hour per week) circulation clerks. These changes will result in an increase of FTEs (Full-Time Equivalent) staff by .4 for essentially the same cost.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. NEA Big Read Report - Kennedy will make a report next month.
             
b. Space Review and Design Concept - Kennedy is working with Mark Fitzgerald and Arlyn Johnson on a proposed improvement & funding plan. When complete, it will be presented to the LIbrary Board for approval and to the Village Board after that.
             
5. President's Report: President Lysaght welcomed Carole McGibany as a guest. She congratulated Paul Tadda on his relection for Trustee Seat #6. She also presented an interesting artlice on Millenial reading habits.
             
6. Director's Report: report is attached.  
             
a. Correspondence: We will be receiving a donation from the Community League for the purchase of a die cut machine. We received a thank you from the Girl Scouts and Kohls for allowing them to use the rooms for their projects.
             
7. Trustee's Report: Trustee Tadda reported the Village now has a full board. He also reported on other recent topics at the Village Board meetings.
             
8. School District Report: No report. Golla absent.
             
9. Friends' Report: No report. Haas absent. Kennedy reported the Friends group is working on new marketing and print materials.
             
10. Topics for next meeting agenda
             
11. Convene into Closed Session in the Library Board Room pursuant to Wisconsin Statutes §19.85(1)(c) to discuss evaluation of Library Director. Board will meet first without Director present.

Karol Kennedy, Ellen Rohr, and Carole McGibany left the meeting at 6:42 PM.
             
12. Reconvene into Open Session pursuant to Wisconsin Statutes §19.85(2) for possible additional discussion and/or action concerning any matter discussed in Closed Session and/or any unfinished item remaining on the Agenda.
             
13. Budget and Personnel Committee Report: Kennedy is to present the her goals to the Board as a whole at the regular May board meeting. Dake announced that she will not seek reappointment after the current term which ends in June.
  Motion by Member Janet Dake, second by Trustee Paul Tadda to award Karol Kennedy a step increase on July 1, 2019. Approved.
  Vote: 4 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
14. Next Meeting: Wednesday, May 15, 2019
             
15. Adjournment with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on May 15, 2019.

    

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