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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, April 19, 2017
Present:
Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght, Paul Tadda, Carole Knobil
Absent:
Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by President Roberts at 6:00 PM.
             
2. Convened into Closed Session in the Library Board Room pursuant to Wisconsin Statutes §19.85(1)(c) to discuss evaluation of Library Director. LIbrary Director was not present for the first part of this session.

Reconvene into Open Session pursuant to Wisconsin Statutes §19.85(2).

Business Manager was asked to step into the meeting.
             
3. Consent Agenda: Items listed under consent agenda were approved in one motion.
             
a. Approval of minutes of the regular board meeting held on March 15, 2017.
             
b. Approval of Expenditures for March 2017 per list - expenditure list includes some 2016 insurance expenses.  Total Expenditures $159,091.55.
  Motion by Member Janet Dake, second by Trustee Paul Tadda to approve the consent agenda as presented.  Approved.
  Vote: 5 - 0
 
Other: Member Peggy Haas (Absent)
  Member Corey Golla (Absent)
             
4. New Business - Items for Discussion/Action/Possible Approval:
             
a. 2016 Annual Report Amendment- Discussion and Action
  Motion by Trustee Paul Tadda, second by Member Janet Dake to approve the Library Annual Report as amended.
  Vote: 5 - 0
 
Other: Member Peggy Haas (Absent)
  Member Corey Golla (Absent)
             
b. Discuss/Action : regarding Allowable Cost Worksheet from Bridges Library System.
  Motion by Member Janet Dake, second by Member Carole Knobil to approve the Waukesha County Allowable Cost worksheet as presented.
  Vote: 5 - 0
 
Other: Member Peggy Haas (Absent)
  Member Corey Golla (Absent)
             
c. Institute of Museum and Library Services (IMLS)/Library Services and Technology Act (LSTA) Update - Kennedy discussed the impact the changes in government funding could have on the IMLS and LSTA Grants.
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Public Library System Redesign (PLSR) Update - Kennedy informed the board of the possible changes in system/regional level support. More information will be available in the coming months as the project evolves.
             
6. President's Report: Roberts proposed topics for a speakers series at the library. Roberts and Kennedy will discuss the subject in more depth in the coming weeks. Roberts also discussed the possibility of additional signage in the non-fiction sections to aid in finding books by subject if the dewey number is not known.
             
7. Budget and Personnel Committee Report: (DAKE)
             
a. Recap of Director Evaluation - Dake reported that the board successfully completed the process of Director Evaluation. The process went well. Dake questioned whether the timing was good. Kennedy believes it is a good time. The period chosen is right after the Annual Report and right before the budget season starts. Also, the process is complete before any board appointment changes occur. May would be the latest the board would want to conduct the evaluation.
             
b. Compensation Approval
  Motion by Member Janet Dake, second by Member Stephen Roberts to increase compensation for the Director's salary from a Step 3 to 4 effective July 1, 2017 because of satisfactory performance.
  Vote: 6 - 0
 
Other: Member Corey Golla (Absent)
             
8. Planning Committee Report -Kennedy reported the Strategic Planning Committee met in March. The next steps are to plan for the Community Conversations. We will be inviting individuals from all walks of life to participate in the conversations which will be scheduled for the end of May. Surveys will also be going out for community feedback.
             
9. Director's Report: (KENNEDY) -
A Book Sale idea was presented - give out a free book to kids that come in.  Kennedy explained that Thursday night is patron night and anyone with a library card can get one free book.  She will pass the idea on to the staff member in charge of the Book Sale.
 
Haas gave a report on the Joint Finance meeting she attended.

May 9 Volunteer Thank You Gathering - Board members are invited to attend.
 
             
10. Trustee's Report: Tadda reported there is a new Kwik Trip that has been approved to go in on the corner of Lilly and Silverspring. Also Lilly between Lisbon and Silverspring will be repaved.
             
11. Friends' Report - The 1000 Books program is in the process of being revamped. Friends are donating the money to purchase book bags to be given out to children who have read 100 books.
             
12. Next Meeting: Wednesday, May 17, 2017.
             
13. Topics for next meeting agenda: None at this time.
             
14. Adjournment at 7:35 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on May 17, 2017.

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