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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, March 18, 2020
Present:
Peggy Haas, Kathleen Lysaght, Carole McGibany, Corey Golla
Absent:
Jenna Merten
Staff Present:
Martha Riel, Ellen Rohr, Kifflie Scott
             
1. Call to Order at 6:10 PM by President Lysaght. Martha Riel, Interim Director, introduced herself to the board. The board members introduced themselves to her.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
a. Minutes of the last regular meeting
             
b. Library Expenditures Last Month
  Motion by School District Superintendent Corey Golla, second by Member Carole McGibany to approve the consent agenda as presented.  Motion carried.
  Vote: 3 - 0
 
Other: Member Peggy Haas (Abstain)
  Member Jenna Merten (Absent)
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Allowable Cost Worksheet from Bridges Library System
  Motion by Member Carole McGibany, second by School District Superintendent Corey Golla to approve the Allowable Cost worksheet as presented.  Motion carried.
  Vote: 4 - 0
 
Other: Member Jenna Merten (Absent)
             
b. Library Director Annual Report to the Board - Kifflie Scott gave an overview of the Library Director's annual summary.
             
c. Discussion and Possible Action regarding COVID-19 - the board members had a long discusion about COVID-19 and the impact on the Library and the community. The Library will remain closed until further notice. Hours of virtual and phone service will be Monday-Friday 9-5 but may be changed by the Interim Director should it be necessary to adjust hours because of staffing needs. It was recommended to change the Staff Ed day scheduled for May to a day during this shutdown period.
  Motion by Member Peggy Haas, second by School District Superintendent Corey Golla to conduct no person-to-person or physical services with the exception of tax form availablity in the lobby until further notice. Motion carried.
  Vote: 4 - 0
 
Other: Member Jenna Merten (Absent)
  Motion by School District Superintendent Corey Golla, second by Member Peggy Haas all Library sponsored programs are canceled through May 1 even if the Library opens prior to May 1. Motion carried.
  Vote: 4 - 0
 
Other: Member Jenna Merten (Absent)
             
d. Director Search Timeline and Process - The board discussed the timeline and process in light of the pandemic. Martha Riel agreed to extend her temporary term one month.
  Motion by School District Superintendent Corey Golla, second by Member Carole McGibany to extend the director search deadline to April 30. Motion carried.
  Vote: 4 - 0
 
Other: Member Jenna Merten (Absent)
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Privacy Policy
  Motion by Member Peggy Haas, second by School District Superintendent Corey Golla to table the approval of the Privacy Policy until such time Jenna Merten is in attendance. Motion carried.
  Vote: 4 - 0
 
Other: Member Jenna Merten (Absent)
             
b. Second Floor Remodeling Project Updates - Rohr reported that it is Arlyn Johnson's intention to bring an amendment to the Engberg-Anderson design contract to the next meeting of the Library Board. The amendment will add in the Information Technology package which will include design and contract documents for the security cameras, the duress alarms and the access control. We are working with our vendor on the cost of this package and we will update the Board with this information at their meeting in April, assuming it will still be held.

Rohr reported that she is working with Library staff to answer some questions the architects had in regards to the Maker Space and Teen Area.
             
5. President's Report: Lysaght expressed her apolgies for not being able to hold programs or have the Library open during the pandemic. She expects that life will go on and we will come back bigger and stronger.
             
6. Directors Report: Rohr asked if there was any questions about what was written in the director's report.
             
a. Correspondence: Rohr shared a Thank You Letter from Karol Kennedy to the Board.
             
7. School District Report: Golla reported details on what the school staff are doing for the students of the community. They have setup Virtual Learning K-12. The staff is committed to stay in the students' lives in hopes to minimize the slide that happens when students are out of school. They have setup nutrition services throughout the community. Through a federal program during times of emergency they are able to offer lunch or breakfast to any child under the age of 18. Their first day offering, they served over 700 with the drive up service.

The new Menomonee Falls School mascot is the Phoenix.
             
8. MFPL Friends' Report: Haas reported the Friends sponsored an after hours caberet as part of the Big Read. The friends are currently planning on paying for licensing of a movie that is scheduled to be shown in May.
             
9. Next Regular Meeting: Wednesday, April 15, 2020.
             
10. Topics for next meeting agenda: Library Rennovation Project
             
11. Adjournment at 8:20 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on April 15, 2020

    

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