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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, March 21, 2018
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Carole Knobil, Corey Golla, Karol Kennedy
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order at 6:08 PM by President Lysaght.
             
2. Consent Agenda:
  Motion by Member Jenna Merten, second by School District Representative Corey Golla to approve the consent agenda items as presented. Approved.
  Vote: 8 - 0
             
a. Approval of Library Regular Board Minutes - February 2018
             
b. Approval of Disbursements February 2018 --Total $168,832.64
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Director's Annual Report to the Board - Kennedy passed out her annual state of the Library report to the board. IT was requested that at a future meeting we discuss the Library Materials Weeding Process.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Library Space Consultation-Kennedy recently met with Mark Fitzgerald, Village Manager and Aryln Johnson, Director of Public Works regarding the need for a Space Study for the library. It was recommended to contact Engberg Anderson for a proposal to conduct the study. Kennedy has worked with this firm previously and was in agreement with the recommendation. The consensus from the board was to proceed with the request for a proposal. Kennedy will contact them for the proposal.
             
5. Trustee Education - Library Advocacy Chapter 13
             
6. President's Report: President Lysaght congratulated Corey Golla on his promotion to Menomonee Falls School District Superintendent. She also informed the board of the passing of Jack Patrick. Mr. Patrick was a long term member of the Menomonee Falls Library Friends and was the former treasurer of that group.
             
7. Budget and Personnel Committee Report: (DAKE)
             
a. Dake Distributed of Director Evaluation Form. She explained that it is the same form as last year. Board members should add any recommendations for 2018 goals. She would like the forms returned by April 3 so she can collate the responses for the meeting. The director review will be in closed session at the next meeting.
             
8. Planning Committee Report - Kennedy reviewed the progress of the 2018 Strategic Plan Goals.
             
a. Review of Current Strategic Plan Activities
             
9. Directors Report: Kennedy asked if there were any questions regarding her report.  She also informed the board that she will be on vacation from March 30 to April 5.
             
10. Correspondence: Kennedy that patrons had posted positive reviews online about the library.
             
11. Trustee's Report: Trustee Tadda reported some changes that will be happening with the Village park. Also the Village Recreation plan has been updated and is online.
             
12. MF School District Report: Golla reported they are continuing to work on a culture of continuous improvement. Also Scott Walter of Riverside Elementary recently won the Principal of the Year award by the Association of Wisconsin School Administrators and Rick Fechter was named 2018 Facilities manager of the year by the Wisconsin Association of School Business Officials. Golla also reported how well the students handled the recent National Walk Out day.
             
13. Friends' Report: (KENNEDY)
             
14. Next Meeting: Wednesday, April 18, 2018 Library Board Room
             
15. Topics for next meeting agenda: Partial Closed Session-Director Annual Review; Allowable Costs Worksheet approval.
             
16. Adjournment at 7:45 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on April 18, 2018

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