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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, March 15, 2017
Present:
Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght, Paul Tadda, Corey Golla
Absent:
Carole Knobil
Staff Present:
Karol Kennedy, Ellen Rohr
Attendees:
JJ Berger
             
1. Call to Order at 6:06 PM by President Roberts.
             
2. Special Order of the Day - Trustee Education - Presentation on Library Resources will be presented by Information Technology Manager JJ Berger. JJ Berger left the meeting after his presentation.
             
3. Consent Agenda:
  Motion by Member Janet Dake, second by Member Kathleen Lysaght to approve consent agenda as presented.
  Vote: 6 - 0
 
Other: Member Carole Knobil (Absent)
             
a. Minutes of the regular board meeting held on February 13, 2017.
             
b. Disbursements February 2017 -- Total $ 179,772.22 
             
4. New Business - Items for Discussion/Action/Possible Approval:
             
a. Front Door Repair: Possible Discussion/Action on repair of front sliding doors. A brief explanation was given regarding repair of the door. No action by the board is necessary at this time.
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Fine Forgiveness Program Recap - Response to the program was less than anticipated. For those that participated the program was well received.

After the program concluded, a patron purge was conducted to be in line with our circulation policy. Inactive patron accounts three years past the expiration date that have not been referred to the collection service were deleted from the database. Since this had not been done previously, 10,600 inactive cards were purged. Cards will now be purged monthly.
             
b. It was agreed that during National Library Week, the Library Board would provide lunch for the staff. Menu and timing was discussed.
             
6. President's Report: Roberts suggested the library consider participating in Falls Memorial Fest with a table to promote library resources.
             
7. Budget and Personnel Committee Report: Dake reported that next month they will be conducting an evaluation of the director in closed session at the monthly meeting. Evaluation forms were distributed to board members and will also be distributed to managers. Forms to be returned to Janet before April 5. Board will have a closed session without the director to discuss the evaluations. Then enter into a closed session with the director. Then reconvene into regular open session and conduct the regular meeting.
             
a. Director Annual Report to the Board - Kennedy gave the annual director's report to the board.
             
8. Planning Committee Report : No Updates our first meeting was postponed due to illness.
             
9. Director's Report: (KENNEDY)
             
10. Trustee's Report: Trustee Tadda reported recent topics discussed at the latest village board meetings.
             
11. Friends' Report: No Updates
             
12. Next Meeting: Wednesday, April 20, 2017
             
13. Topics for next meeting agenda - Closed Sessions for Director Evaluation
             
14. Adjournment 7:35 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on April 19, 2017.

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