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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MINUTES

Wednesday, March 9, 2016
Present:
Francine Rau, Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght, Kathy Finley, Jeremy Walz
Staff Present:
Jane Schall, Ellen Rohr
Attendees:
Connie Meyers, Bridges Library System Director
             
1. Call to Order at 6:00 pm by President Rau.
             
2. Introductions
             
3. Special Order of the Day - New Business - Connie Meyer, director of Bridges Library System was present to discuss and make recommendations regarding Hiring a new Library Director and Library Director Interview Questions.

Connie Meyer presented some sample questions that the board could use to ask the candidate. She informed the board it is good to ask behavioral questions because that digs deeper than what we may see on paper. She recommended 1-1.5 hours per interview. There was lengthy discussion regarding questions. It was also discussed how many applicants is a good number to interview and whether a 2nd interview is required. She recommended to look at the candidates available and decide at that time. Five is a good number, but you can interview less or all the candidates if you choose. She recommended deciding if a second interview is required only if one candidate does not stick out. Schall recommended after interviews take place, the board should rank each candidate. From the tally perhaps one may stand out.


Ellen and Jane will review the sample questions and put together a selection for the Budget and Personnel committee to review and advise.

             
4. Approval of the minutes of the regular meeting
  Motion by Member Janet Dake, second by Trustee Jeremy Walz to approve minutes as presented.  Approved
  Vote: 7 - 0
             
5. Approval of invoices per list
  Motion by Rep. for Superintendent (Ex Officio) Kathy Finley, second by Member Stephen Roberts to approve bills as presented.  Approved.
  Vote: 7 - 0
             
6. New Business - Items for Discussion and Approval -
             
a. Director Job Description (DAKE) - discussion and possible action regarding adjusting wording of Director job description in the experience section to read experience in public library rather than library. There was a brief discussion regarding adding the word to the type of library experience required. It will not be changed for this posting, but in the future we will discuss changing the requirement.
             
7. Unfinished Business - Items for Discussion/Action/Possible Approval - No unfinished business.
             
8. President's Report: (RAU) - President Rau welcomed our new Library Board Member, Stephen Roberts.
             
9. Director's Report: (SCHALL)
             
a. Staff Report - we have promoted a Page II to the position of Reference Assistant and will be hiring a new Page II to fill the open position.
             
b. Lighting - A quote was requested to replace the old track lighting above the picture on the second floor near the copier with updated lighting like the lighting that is down by the book sale. Along with that we requested a quote to replace the old lighting above the computer terminals with new LED lights exactly like we replaced in the lobby last year. More details next month.

             
c. Chairs and Floormats - The chairs at the public terminals will be replaced, since there is a recall on our current ones many years ago and the library was not informed of the recall until recently. We will have the final bid at the next meeting. We are also recplacing floor mats to reduce the wear on carpeting.
             
d. Student Art Shows - We had 884 attendees at the Public School Art Reception. This was more than last year. The parochial will set up early April. Their reception is April 18.
             
e. Database Statistics - Jane presented the board recent statistics for some of our databases: Flipster, Gale and Overdrive.
             
f. Employee of the Month - Employee of the month is Laura Vuolo. Laura is part time and has taken over the full time position of Kathy Paulik who retired in December. We appreciate her making the transition seamless after Kathy Paulik’s retirement. Not only does she handle Adult Materials acquisitions very well, we admire the excellent job she has done helping Anne (the person that has taken over the Youth Materials acquisitions) adjust to her new position. Starting a new job and utilizing new technology is probably one of the biggest challenges we can experience as adults. Laura's patience and willingness to answer Anne's questions, we believe have helped Anne tremendously.
             
10. Trustee's Report: (WALZ) - Walz informed us of changes happening in the village over the past month. Elections are next month. There will be a 2 part school referrendum on the ballot. Next week Wed there will be a special board meeting.
             
11. Friends' Report - none
             
12. Next Meeting: Wednesday, April 13, 2016
             
13. Topics for next meeting agenda
             
14. Adjournment 7:45 pm
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on April 13, 2016.

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