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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, February 19, 2020
Present:
Peggy Haas, Jenna Merten, Kathleen Lysaght, Carole McGibany, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
Attendees:
Bill Robison, Sarah Ponto, Eric Blowers, Arlyn Johnson, Chris McDowell, Ian Dickmann
             
1. Call to Order: Meeting was called to order by President Lysaght at 6:00 PM.
             
2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
a. Minutes of the last regular meeting
             
b. Library Expenditures last month
  Motion by School District Superintendent Corey Golla, second by Member Carole McGibany to approve the consent agenda as presented. Motion Carried.
  Vote: 5 - 0
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Presentation by Engberg Anderson Architects: Second Floor Remodeling Project Updates: Updated design images were reviewed. A more detailed cost estimate was presented which included additions of some items in the MakerSpace area, treatment of the windows in the Local History area.Costs for the Teen area were slightly reduced.
  Motion by Member Jenna Merten, second by Member Peggy Haas to approve the amendment to the second floor remodeling agreement with the updated cost estimates of:
$409,215 Construction Costs
$84,755   Furniture costs
$50,940 Architect and Engeineering Costs
For a total estimate of $544,910
Motion Carried.
  Vote: 5 - 0
             
b. 2019 Wisconsin Annual Report
  Motion by School District Superintendent Corey Golla, second by Member Jenna Merten to approve the 2019 Annual Report as presented.  Motion Carried.
  Vote: 5 - 0
             
c. System Effectiveness Statement
  Motion by Member Peggy Haas, second by Member Carole McGibany to approve the System Effectiveness Statement as written.  Motion Carried.
  Vote: 5 - 0
             
d. Privacy Policy - no action was taken on the Privacy Policy due to the number of updates requested.
             
Ellen Rohr left the meeting.
             
4. Convene into Closed Session Under Wisconsin Statutes §19.85(1)(c) to discuss the new director hiring process and interim support.
  Motion by Member Jenna Merten, second by Member Carole McGibany to convene into closed session.
  Vote: 5 - 0
             
6. Reconvene into Open Session pursuant to Wisconsin Statutes §19.85(2) for Possible Additional Discussion and/or Action Concerning any Matter Discussed in Closed Session and/or any Unfinished Item Remaining on the Agenda.
  Motion by Member Peggy Haas, second by Member Carole McGibany
  Vote: 5 - 0
  Motion by School District Superintendent Corey Golla, second by Member Jenna Merten to authorize Karol Kennedy to secure an external interim library director for the period following Kennedy's departure on March 13 until a permanent replacement is hired. Motion carried.
  Vote: 5 - 0
             
Corey Golla left the meeting. Ellen Rohr re-joined the meeting.
             
7. Unfinished Business - Items for Discussion/Action/Possible Approval: None.
             
8. President's Report: Lysaght thanked Karol for her tenure at the Library and expressed that we will miss her, but wish her well in her new step in life.
             
9. Director's Report: Kennedy expressed that she has loved working here with the staff, board, and for the community.  She is grateful for everything.  She is looking forward to coming back when the rennovations are complete.
             
a. Correspondence - Kennedy presented a draft of the new welcome brochure. She also shared articles from the newspaper regarding the teen space and coding. She reported that the Betty Brinn and Domes passes are very popular.
             
10. School District Report: No report
             
11. MFPL Friends' Report: Haas reported the Friends are sponsoring and After Hours Caberet for the Big Read on March 6 at 7:00 PM at the Library.
             
12. Next Meeting: March 18, 2020 at 6:00 PM
             
13. Topics for next meeting agenda - Summary of the Annual Report, Privacy Policy
             
14. Adjournment
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on March 18, 2020.

    

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