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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, February 20, 2019
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
Attendees:
Bill Robison, Carole McGibney
             
1. Call to Order by President Lysaght at 6:00 PM.
             
2. Space Review and Design Concept Project: Alternatives and Cost Estimating – Bill Robison from Engberg Anderson Architects presented additional information on the prefunding design study, which included requested design alternatives. Cost estimates were included with the proposal. Bill answered questions and left the meeting at 6:50 PM.
             
3. Consent Agenda:
             
a. Approval of the minutes of the regular board meeting
             
b. Approval of Expenditures
  Motion by Member Jenna Merten, second by Member Peggy Haas to approve the expenditures as presented. Approved.
  Vote: 6 - 0
             
4. New Business - Items for Discussion/Action/Possible Approval:
             
a. 2018 Wisconsin Public Library Annual Report - Kennedy presented the 2018 Annual Report. Kennedy explained in further detail the designated and undesignated funds available on section VIII line 1 Total Amount of Other Funds Held by the Library Board at the End of the Year. These figures will be used for discussion in Agenda Item 5 a.
  Motion by School District Representative Corey Golla, second by Member Jenna Merten to accept the annual report as amended. Approved.
  Vote: 6 - 0
             
b. System Effectiveness Statement
  Motion by Member Peggy Haas, second by Member Janet Dake to approve the system effectiveness statement as amended.  Approved.
  Vote: 6 - 0
             
c. Unscheduled Library Closings - With the recent closings due to the weather, it was recognized we do not have an unscheduled closing policy. Kennedy asked for feedback from the board before she drafted a policy for their review and approval.
             
d. Security Door Repair
  Motion by Member Janet Dake, second by Member Peggy Haas to approve the quote from Faith Technologies to repair the security door crash bar.  The cost not to exceed $5,103.69 should be paid out of the 221-500-000-8162-2000 Repair Maintanance Building and Grounds account.  If there are not enough funds in the Library Building Maintenance Account at the end of the year to cover this expense, the excess may be taken from the fund balance. Approved.
  Vote: 6 - 0
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Space Review and Design Concept Project - Board members discussed Engberg Anderson Architects presentation in further detail. They removed some of the initial design ideas from consideration, primarily based on cost. They asked Kennedy to consult further with Arlyn Johnson and Mark Fitzgerald regarding the projects of interest, and speak with Engberg Anderson Architects regarding a 30% design concept proposal based on the new cost estimates in the areas they selected.
             
b. NEA Big Read in The Falls - Kennedy passed out NEA Big Read brochures and buttons and invited the board members to participate in the upcoming events. Kennedy also thanked CE & Rec for including the entire NEA Big Read program in their latest brochure.
             
c. Bridges Sponsored Board Member WLA Membership - Jenna Merten will receive the Bridges sponsored WLA membership.
             
6. President's Report: Lysaght reminded everyone it is time to change their village email password before it expires. She also alerted Kennedy about a possible speaker for the library.
             
7. Budget and Personnel Committee Report: Annual Director Review Forms will be distributed to the board at the next meeting. Dake has asked that all forms be returned to her by April 10th. After next month's meeting Dake will send out the evaluation results for the previous year.
             
8. Planning Committee Report
             
a. 2019 Strategic Plan Activities - Kennedy will present this next month.
             
9. Director's Report
             
a. Correspondence - we received 2 donations of $25 each.
             
10. Trustee's Report: Tadda reported that Barb Watters has retired as director of the Business Improvement District (BID). A new director has been hired, but will have revised responsibilites focused on the business side of the village. The Capital Improvement Plan was approved at a recent village board meeting.
             
11. School District Report: Golla reported the school district recently received the Communty Betterment Award. There are three open school board seats on the April 2 ballot. People are reminded to go out and vote. March 1 is the World Culture Fair in the High School Cafeteria. There is student art featured at the Milwaukee Art Museum. An upcoming topic for the school board will be the rennovation of the high school auditorium.
             
12. Friends' Report: Haas reported the Friends are going through a period of restructuring and are hoping to increase their visibility. They are recruiting new members and looking for officers for their organization. They are sponsoring an upcoming Big Read event, Annie Oakley, and are looking for volunteers for a Friends table. They will also be sponsoring one of the Summer Reading Programs - Soda Pups.
             
13. Next Meeting: Wednesday, March 20, 2019
             
14. Topics for next meeting agenda - Annual State of the Library Report by Director Kennedy; Director review materials distribution, 2019 Strategic Plan Activities.
             
15. Adjournment at 8:17 PM with no further business to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on March 20, 2017

    

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