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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, February 21, 2018
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Carole Knobil, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Staff Introductions - Katie Alford, Library Assistant - Reference (Teens) introduced herself to the board.
             
2. Call to Order 6:15 PM by President Lysaght.
             
3. Consent Agenda:
  Motion by Member Jenna Merten, second by Member Janet Dake to approve the consent agenda items as presented.
  Vote: 7 - 0
             
a. 2018 January Library Regular Board Minutes
             
b. Approval of Disbursements January 2018, for year 2017 -- Total $21,878.68 
Approval of Disbursements January 2018, for year 2018  -- Total  $116,725.89
             
4. New Business - Items for Discussion/Action/Possible Approval:
             
a. 2017 Wisconsin Public Library Annual Report, including System Effectiveness Statement
  Motion by Member Janet Dake, second by Member Jenna Merten to approve the 2017 Wisconsin Public Library Annual Report as presented with one correction. Approved.
  Vote: 7 - 0
  Motion by Member Janet Dake, second by Member Peggy Haas to approve the System Effectiveness Statement as presented. Approved.
  Vote: 7 - 0
             
b. Parking Lot LED Lighting
  Motion by School District Representative Corey Golla, second by Member Jenna Merten to approve an expenditure to purchase and install of LED Lighting for the East Parking Lot.  The Library will pay 40% of the cost  from the 221 Library Building Maintenance funds.  Should the purchase exceed the amount available in the 221 Building Maintenance Fund, the balance shall be taken from 221 Fund Balance.  Cost not to exceed $6800. Approved.
  Vote: 7 - 0
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Library Space Consultation - Kennedy discussed the need for a space study which was included as part of the Strategic Planning Process. More information will be available next month after she discusses the project with Village Manager, Mark Fitzgerald and Building and Grounds Manager, Arlyn Johnson.
             
6. Trustee Education - Trustee Essentials Chapter 11 - Planning for the Library's Future - Kennedy and the board reviewed this chapter.
             
7. President's Report: President Lysaght thanked the library staff for their hospitality to the poll workers Tuesday.
             
8. Budget and Personnel Committee Report: (DAKE)
             
a. Library Director Annual Review Forms - Dake discussed the process for the Annual Library Director review.  Paul Tadda requested a copy of last year's end result to compare to this year's result. Dake will send this to all Board members. Rohr will update the evaluation forms as discussed before the next meeting.
             
9. Planning Committee Report
             
a. Capital Improvements Planning - Kennedy and Rohr presented the Capital Improvements Planning Worksheet to the board. This working documents gives an idea of possible capital improvements over the next several years. It includes the expected costs of projects and possible sources of revenue.
             
10. 2018 02 Directors Report - In addition to her report, Kennedy reported some recent correspondence and publicity.  The Library has appeared in the newspaper several times over the past several weeks.  We received a donation of $50 from a patron and we received a Thank you from a patron for the Martin Luther King program. We also hired a Library Assistant and are in the process of hiring 3 new Pages.
             
11. Trustee's Report: Tadda reported on recent happenings at the latest Village Board meetings.
             
12. Friends' Report - Meeting next week.
             
13. Next Meeting: Wednesday, March 21, 2018
             
14. Topics for next meeting agenda - Kennedy will present the state of the library. We will be adding a School District Report to the Agenda.
             
15. Adjournment
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on March 21, 2018.

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