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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, February 15, 2017
Present:
Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght, Paul Tadda, Carole Knobil
Absent:
Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by President Roberts at 6:05 PM
             
2. Consent Agenda:
  Motion by Member Kathleen Lysaght, second by Financial Secretary Janet Dake to approve consent agenda as presented.
  Vote: 6 - 0
 
Other: Member Corey Golla (Absent)
             
a. Approval of minutes of the regular board meeting held on January 18, 2017.
             
b. Approval of Disbursements January 2017, for year 2016 -- Total $ 38,064.47;  
Approval of Disbursements January 2017, for year 2017  -- Total  $92,944.95
             
3. New Business -
             
a. 2016 Library Annual Report and System Effectiveness Statement - Kennedy explained the line items on the Annual report giving comparisons to last year's report as appropriate.
 
  Motion by Financial Secretary Janet Dake, second by Member Peggy Haas to approve both the Annual Report and System Effectiveness statement as presented by Kennedy and Rohr.
  Vote: 6 - 0
 
Other: Member Corey Golla (Absent)
             
4. Unfinished Business
             
a. We Want You Back - Fine Forgiveness Campaign - Kennedy gave an update on the Fine Forgiveness program which began on Monday, Feb. 13.
             
5. Trustee Education - Chapter 3 Library Bylaws - Kennedy went over some of the basic things a Library Board By-Laws should contain. The Menomonee Falls Public Library By-Laws are nearly identical to the sample by-laws in the Trustee Essentials Handbook. Members were asked to look over the current by-laws and ask any questions they have.

There was a short discussion on the Library's bill paying policy. Rohr explained the current policy the board adopted in regards to bill payment:
At the July 18, 2007 meeting, the Library Board approved the following practice for approval and payment of library bills:

Pursuant to Wis. Stats. §43.58(2)(b), payment of certain recurring bills without prior audit and approval by the Library Board may be made provided they are presented for audit and approval by the Board at its next regular meeting.
             
6. President's Report: Roberts requested that he would appreciate some education on access to Ebook, textbooks and Continuing Education resources the library provides. Other members were also interested in this topic. Kennedy will look into having a staff member come in and educate the board on these resources.

Roberts announced that he will be deployed probably sometime next Feb. making it necessary for him to step down as a board member at that time.
             
7. Budget and Personnel Committee Report: Dake reported that next month board members will be asked to evaluate the director. They will given forms to fill out. Staff members that report to Kennedy will also be given forms that will be turned in to Dake for compilation. A portion of April's meeting will be closed to conduct the director's review.

In March, Kennedy will be give the board a state of the Library review with possible goals for 2017.
             
8. Planning Committee Report - Initial Meeting will be held on March 6.
             
9. Director's Report: (KENNEDY)
             
10. Trustee's Report: Trustee Tadda reported on items at recent village board meetings.
             
11. Friends' Report - Meeting Feb. 28. Kennedy had a conversation with Rightie Pappenheim recently regarding increasing the visibility of the Friends group and promoting the Library Friends as a place to donate time or talent. Also, they are 501 (c)(3) organization and because of this designation are eligible to receive donations.
             
12. Next Meeting: Wednesday, March 15, 2017, 6:00 PM, Library Board Room
             
13. Topics for next meeting agenda
  • Trustee Education - Chapter 4 Effective Board Meetings or
  • Education on Library Resources
             
14. Being no further business, the meeting was adjourned at 7:25 PM.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on March 15, 2017.

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