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 Village of Menomonee Falls, Wisconsin



Wednesday, December 19, 2018
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
Arlyn Johnson, Village Assistant Manager, Michael Morse, Village Attorney

   1. Call to Order by President Lysaght at 6:03 P.M.
   2. Consent Agenda:
   a. 2018 11 Library Board Minutes
   b. 2018 11 Library Expenditures
  Motion by Member Jenna Merten, second by Member Peggy Haas to approve the consent agenda as presented.  Approved.

  Vote: 6 - 0
   3. New Business - none
   4. Unfinished Business - Items for Discussion/Action/Possible Approval:
   a. Space Review and Design Concept Project General Discussion - Kennedy presented to the board a recap of the two year process to get to this point in the Space Review and Design Concept Project. She then turned to floor over to Arlyn Johnson. Johnson presented the proposed renovation project and gave the board some alternative actions to consider. The board discussed the alternatives and directed staff to develop priorities and alternatives to be discussed in January 2019.
  Motion by Member Jenna Merten, second by Member Janet Dake to postpone any action until next meeting .  Staff should review the plans and prepare a list of priorities and alternatives. Approved. Arlyn Johnson was also in agreement with this motion.

  Vote: 6 - 0
   b. The Library Board postponed convening into closed session under Wisconsin Statutes § 19.85(1)(e)to confer with the Library Director, Assistant Village Manager, Village Attorney and Library staff regarding the negotiation strategy to be adopted by the Library in negotiations over the terms of a possible agreement for architectural design services between the Menomonee Falls Public Library and Engberg Anderson, Inc.
   d. No action was taken on consideration of agreement for architectural design services between the Menomonee Falls Library and Engberg Anderson, Inc.

Arlyn Johnson and Mike Morse left the meeting.
   5. Trustee Education - Library Board Member Reference Document was distributed by Karol Kennedy.
   6. President's Report: President Lysaght explained that she went through the process of reserving a room through Spaces, the room booking software the library now uses. She commented that it was not a bad process after getting the assistance of staff the first time.
   7. Budget and Personnel Committee Report: No Report
   8. Planning Committee Report - no report.
   9. Directors Report: attached.
   a. Correspondence - A note from a patron, telling us we are a great facility; the Children's Librarian was featured in the NW Now; Bridges Library System posted an article that Libraries are a Place of Helpers, Menomonee Falls was mentioned in the article; received a $50 donation from the MOMS Club of Menomonee Falls; received a $1000 anonymous donation for purchase of fiction books and DVDs.
   10. Trustee's Report: Tadda announced Olive Garden and defense contractor DRS is coming to the Falls, bringing more available jobs to the area. He also explained that a municipal tree survey was just completed.
   11. School District Report: Golla reported how well the School District is doing. Their DPI report card returned that elementary schools were exceeding standards, while the high school was significantly exceeding standards. The school also recently conducted a food drive for the food pantry.
   12. Friends' Report: Included in Director's Report. Kennedy is expecting changes to the group due to the retirement of Rightie Pappenheim, one of the key members over the past many years.
   13. Next Meeting: Wednesday, January 16, 2019, 6:00 P.M., Library Board Room
   14. Topics for next meeting agenda: Space Review and Design Concept Project, 2019 Strategic Plan Goals and Objectives.
   15. Adjournment 7:45 P.M. with no further items to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on January 16, 2019.


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