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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MINUTES

Wednesday, December 9, 2015
Present:
Francine Rau, Janet Dake, Peggy Haas, Kathleen Lysaght, Kathy Finley, Jeremy Walz
Staff Present:
Jane Schall, Ellen Rohr
             
1. Call to Order 6:08 pm by President Rau at the Publick House, Menomonee Falls
             
2. Approval of the minutes of the regular meeting Nov. 11, 2015.
  Motion by Member Peggy Haas, second by Member Kathleen Lysaght to approve as presented
  Vote: 6 - 0
             
3. Approval of invoices per list
  Motion by Member Janet Dake, second by Member Peggy Haas to approve as presented
  Vote: 6 - 0
             
4. New Business - Items for Discussion/Action/Possible Approval
             
a. 2016 CAFE Library Services Agreement Discussion and Approval
  Motion by Member Janet Dake, second by Rep. for Superintendent (Ex Officio) Kathy Finley to approve
  Vote: 6 - 0
             
b. The 2016 Meeting dates were reviewed and accepted as presented.  Library Board Meeting will occur on the following dates in 2016:
Jan. 13, Feb. 10, Mar. 9, Apr. 13, May 11, Jun. 8, Jul. 13, Aug. 10, Sept. 14, Oct. 12, Nov. 9, Dec. 14.
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval
             
a. Menomonee Falls Library Foundation - Nothing to report. Still in Discussion with Village Finance.
             
6. Budget and Personnel Committee (DAKE)
             
a. Discussion on Director Job Description - There was brief discussion on the director's job description. It will be presented at the next meeting for a vote.
             
7. President's Report - Rau wished everyone a Merry Christmas and Happy New Year. She also inquired on the status of filling the open library board position. Nothing has been said regarding the position.
             
8. Director's Report
             
a. Personnel: On January 4, 2016, new staff members will be starting in the Children’s Department, Cataloging and Adult Reference, and Technical Services. We were able to fill the positions through internal promotions and hiring a former employee.
             
b. The Café Catalog will be down until Dec. 10 because of the Jefferson County merge. There will be an additional 8 libraries and their catalogs added to our system.
             
c. The lighting in the lobby was replaced. Our Automatic Light System is on its last days. We are getting bids for repair or replacement.
             
d. There are a number of roof leaks that occur only when the rain is coming from a certain direction. Louie will have a sheet metal repair person come in to see if the roof can be repaired to prevent further leaks.
             
9. Trustee's Report - the construction on Pilgrim and Main is expected to be finished the end of the week. Feb. 13 is Chili Fest. Elections are coming up this year.
Trustee Walz went to Mark Fitzgerald to express that Louis Thon's name is mentioned at every Library Board meeting for the positive things he is doing. He is a very efficient employee and highly liked. The board briefly discussed what if anything they should be done by the board to commend him for his service to the library and or the village. No decisions were made.
             
10. Friends' Report -The Holiday Bazaar took in about $500. This is average.
             
11. Next Meeting: Wednesday,January 13, 2016 at 6:00 p.m.
             
12. Topics for next meeting agenda
             
a. Vote on acceptance of Director Job Description.
             
13. Adjournment - 6:20 pm
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved as corrected on Jan. 13, 2016.

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