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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, October 21, 2020
Present:
Carole McGibany, Peggy Haas, Jenna Merten, Ian Dickmann, Corey Golla, Randy Van Alstyne
Staff Present:
Jacqueline Rammer, Ellen Rohr


             
   1. Call to Order at 6:05 PM by President McGibany.
             
   2. Consent Agenda: Items listed under consent agenda will be approved in one motion unless any Board member requests that an item be removed for individual discussion. That item can be considered at an appropriate time during the Board's regular order of business or under New Business.
             
   a. Minutes of the Last Regular Meeting
             
   b. Expenditures Last Month
             
  Motion by Member Jenna Merten, second by Village Trustee Randy Van Alstyne to approve the consent agenda as presented.  Carried.

  Vote: 6 - 0
             
   3. New Business - Items for Discussion/Action/Possible Approval:
             
   a. 2021 Library Scheduled Closed Dates
             
  Motion by Member Jenna Merten, second by Secretary/Financial Peggy Haas to approve the Library Closed Dates as presented.  The Staff Education date will be decided at a later date. Carried.

  Vote: 6 - 0
             
   4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
   a. 2021 Library Operating Budget Update - Rammer explained a few changes that have been made on the budget since it was approved by the board. These updates were because final numbers on healthcare and other insurances came in from village finance.
             
  Motion by Secretary/Financial Peggy Haas, second by Village Trustee Randy Van Alstyne to approve the budget as amended. Carried.


  Vote: 6 - 0
             
   b. Wi-Fi Project Update - After the quotes have come in the costs of the Wi-fi project is higher than the amount that the board allotted for the project. To stay within budget, we will be adding 1 Wi-Fi point to each side of the building. If we have the need and if funds allow we will reconsider extending the Wi-Fi further into the parking lot. Once Phase 1 is installed we will do marketing and promotion to let people know it is available.
             
   c. Capital Improvement Request - First floor Security Camera Updates for discussion and possible action The discussion on this project was postponed until we have more specific fund balance amounts. Rammer and Rohr will check with Village Finance for an up-to-date balance.
             
   d. Book Sale Recap - the book sale went well. Revenue almost exceeded what we have done in prior sales. Also we thank the Kohls volunteers for helping setup the sale. Not only did we get the assistance from the volunteers, but Kohls paid the Menomonee Falls Library Friends a dollar amount for each volunteer hour that was contributed.
             
   e. Big Read in the Falls Update - Rohr reported that the Big Read planning is well underway and is scheduled for March 13-April 17, 2021.
             
   f. Project 50007 Library Renovation Project Update - the construction is slated to be completed at the end of October. Some furniture will be delayed until as late as early December.
             
   5. Trustee Education - Chapter 20 The Library Board and Building Accessibility Rammer discussed the chapter with the board members.
             
   6. President's Report: McGibany discussed the EDI statement project her and Rammer worked on. After research, it was determined that the statement the library has is sufficient until we are able to explore the topic again.
             
   7. Director's Report: report is attached.
             
   a. Correspondence - none
             
   8. Trustee's Report: Van Alstyne reported on the activities at the last board meetings.
             
   9. School District Report: Golla reported on the activities of the school district . All is going well. Some elementary students have gone back 100% from the hybrid model.
             
   10. MFPL Friends' Report: Haas reported that October is Friends of the Library Month. The Friends received $180 from Kohls because of the Booksale Volunteers. There is an upcoming event at the Waterlin. 10% of the profits will be given back to the Friends for all purchases. November there will be a fall membership drive.
             
   11. Next Meeting: Wednesday, November 18, 2020.
             
   12. Topics for next meeting agenda - Budget update
             
   13. Adjournment at 7:15 PM
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on November 18, 2020.

    

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