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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, November 15, 2017
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Carole Knobil
Absent:
Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by President Lysaght at 6:00 PM.
             
2. Consent Agenda: Motion by Jenna Merten, second by Paul Tadda to approve the consent agenda items as presented.
             
a. Approval of the minutes of the regular board meeting October 17 , 2017.
             
b. Expenditures for October 2017 per list. Total Expenditures $ 134,074.53.
  Motion Carried.
  Vote: 5 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. 2018 Annual Addendum to the Bridges Library System Member Library and CAFÉ Agreement
  Motion by Member Janet Dake, second by Member Jenna Merten to approve the 2018 Annual Addendum to the Bridges Library System Contract.  Motion Carried.
  Vote: 5 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
b. Circulation Policy Update and Possible Approval - Kennedy explained the updates made to the Library Circulation Policy. There was some discussion regarding the changes. Jenna Merten suggested a few wording changes to clarify some of the verbiage already present in the documents.
  Motion by Member Janet Dake, second by Trustee Paul Tadda to approve the Library Circulation Policy Updates as amended. Motion Carried.
  Vote: 5 - 0
 
Other: Member Peggy Haas (Absent)
  School District Representative Corey Golla (Absent)
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. Trustee Email Addresses - Rohr and Kennedy gave an update on the status of village provided email addresses for Library Board Members. Once emails are set up, Rohr will send out instructions and be available for assistance if needed.
             
b. LED Lighting - Kennedy announced that we have received three bids for upgrading the Library lighting to LED lighting. She then asked the board how they would like to proceed. The board then had a lengthy discussion about the anticipated energy savings and the expected longevity of the light bulbs.
  Motion by Trustee Paul Tadda, second by Member Jenna Merten to award the LED Lighting contract to Fairway Lighting, Inc. Cost not to exceed $10,584.  The purchase will be made with 2017 funds remaining in the Library Building Maintenance (221) - RM-Buildings and Grounds account.  Any additional funds needed will be transferred from the 221 Fund Balance. 
  Vote: 5 - 0
 
Other: Member Peggy Haas (Abstain)
  School District Representative Corey Golla (Absent)
             
5. Trustee Education - Chapter 9 - Managing the Library's Money - Kennedy reviewed this chapter with the board members.
             
6. President's Report: (LYSAGHT): None
             
7. Budget and Personnel Committee Report: (DAKE) The Public Budget Hearing and Adoption will be held Monday, November 20.
             
8. Planning Committee Report: Kennedy reported that on November 28, the consultants WiLS will be here for a half day session to discuss implementation of the Strategic Plan. Kennedy will update the board at our next meeting.
             
9. Director's Report: Kennedy
             
10. Correspondence: Kennedy reported that we received a $50 donation from the Badger Embroidery Guild. They regularly use our meeting rooms for their meetings. Also Falls Patio Players asked us to put up a display in the library with free tickets to giveaway. Kennedy has agreed. There will be a display of material in the lobby related to upcoming shows: A Christmas Carol (November), Diary of Anne Frank (February) and Anything Goes (April). Anyone can fill out an entry form to win the free tickets.
             
11. Trustee's Report: Trustee Tadda reported information from recent Village Board Meetings.
             
12. Friends' Report: Kennedy reported the Friends Holiday Bazaar went well. They brought in about $400. They also conducted a Bake Sale at Comic Fest and made about $90.
             
13. Next Meeting: Wednesday, December 20, at Three Cellars N72 W13400 Lund Lane, Suite A, Menomonee Falls, WI 53051, 6:00 PM. A social gathering will follow the regular meeting.
             
14. Topics for next meeting agenda - Special Guest - Connie Meyer. Bridges System Director
             
15. Adjournment at 7:20 PM with no further information to discuss.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on December 20, 2017.

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