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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Tuesday, October 17, 2017
Present:
Janet Dake, Peggy Haas, Jenna Merten, Kathleen Lysaght, Paul Tadda, Carole Knobil, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order at 6:04 PM by President Lysaght.
             
2. Welcome and Introductions - The board introduced themselves to new member, Jenna Merten.
             
3. Consent Agenda:
             
a. Approval of the minutes of the regular board meeting September 20, 2017.
             
b. Expenditures for September 2017 per list. Total Expenditures $ 146,377.89.
  Motion by Member Janet Dake, second by Member Peggy Haas to approve consent agenda as presented. Approved.
  Vote: 7 - 0
             
4. New Business - Items for Discussion/Action/Possible Approval:
             
a. Library Closed Dates (KENNEDY)
  Motion by Member Janet Dake, second by Member Carole Knobil to approve Library Closed dates as presented. Approved.

The Library will be closed on the following dates:
No items will be due on these dates.
All Sundays 
January 1, 2018
May 18, 2018 (Staff education)
May 26, 2018
May 28, 2018
July 3, 2018-  CLOSE at 5PM
July 4, 2018 
September 1, 2018
September 3, 2018
November 21, 2018 – CLOSE at 5PM
November 22, 2018
December 24, 2018
December 25, 2018
December, 31, 2018 – CLOSE at 5PM
January 1, 2019
  Vote: 7 - 0
             
5. Unfinished Business - Items for Discussion Only
             
a. LED Lighting Update - Kennedy updated the board on the status of the LED Lighting Project. The Village Building and Grounds Department is seeking additional bids. More information will be provided next month.
             
b. CD Shelving Update - Kennedy informed the board that we will not be pursing new shelving for the CD collection. It was determined the project is cost prohibitive.
             
6. Trustee Education: Cross-County Border Reimbursement - Kennedy explained Wisconsin Statute 43.12, which allows libraries to bill an adjacent county when residents of a non-library municipality in that county borrow items from them. A flyer created by the Cross-County Borrowing Workgroup of the Library Development & Legislation Committee was distributed.
             
7. President's Report: President Lysaght welcomed Jenna Merten to the board. A handout with Library acronyms was discussed. She also discussed the Seniors on the Go Newsletter available through the CE & Rec Department.
             
8. Budget and Personnel Committee Report: Kennedy reported that the 2018 Village Budget, including the Library budget, was presented to the Village Board on October 16, 2017. There will be a Public Budget Hearing and Budget Adoption on November 20, 2017.
             
9. Planning Committee Report
             
a. Strategic Plan Presentation: Kennedy presented the Strategic Plan.  On November 28, a meeting will be held with WiLS and Library staff to discuss implementation.  Implementation is expected to start in January 2018. The Board will receive quarterly updates and the plan will be reviewed annually.
  Motion by School District Representative Corey Golla, second by Member Janet Dake to approve the 2018-2022 Strategic Plan content with a few minor formatting changes. Approved.
  Vote: 7 - 0
             
10. Director's Report: see attached.
             
11. Trustee's Report: Trustee Tadda gave a brief update on recent Village Board activities.
             
12. Friends' Report: Kennedy reported the Friends' Holiday Bazaar will be November 4. They will also be conducting a bake sale at Comic Fest. They approved the purchase of a digital display for the Library lobby and will fund the construction of the Little Free Library on Main Street. They have also agreed to maintain it.
             
13. Upcoming Meetings: Wednesday, November 15 (Library Board Room)
Wednesday, December 20 Three Cellars N72 W13400 Lund Lane, Suite A, Menomonee Falls, WI 53051
             
14. Adjournment with no further business to discuss at 7:25 PM.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on November 15, 2017.

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