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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MINUTES

Wednesday, October 14, 2015
Present:
Francine Rau, Janet Dake, Kathleen Lysaght, Kathy Finley, Jeremy Walz
Absent:
Peggy Haas
Staff Present:
Jane Schall, Ellen Rohr
             
1. Call to Order
             
2. Approval of the minutes of the regular meeting
  Motion by Rep. for Superintendent (Ex Officio) Kathy Finley, second by Member Kathleen Lysaght Spelling correction under 8b was corrected.  Motion made and seconded to approve as corrected
  Vote: 5 - 0
             
3. Approval of invoices per list
  Motion by Member Kathleen Lysaght, second by Member Janet Dake
  Vote: 5 - 0
             
4. New Business - Items for Discussion/Action/Possible Approval
             
a. Lights in the Front Lobby Area - Discussion and possible action on replacement of lighting fixtures. - (Schall)
  Motion by Trustee Jeremy Walz, second by Member Janet Dake . Schall reported that lighting in the front lobby has been a problem since the building was built.  The light bulbs burn out quickly and are difficult to change.  Special equipment is needed to change the bulbs.  Bids were requested for replacement of the fixtures in the front lobby.  The winning bid received came in at a cost of $500 per light.  There are a total of 10 fixtures.  Installation will be at a cost of $3473. Since we have to close the library to the public during installation, Schall recommended that we close the library for the day and a half or two days needed during the time when Jefferson County libraries merge with the Waukesha county libraries.  This would limit the amount of inconvenience to patrons. The recommendation was made to pay from the 2015 budget and any overage at the end of the year will be made up from the fund balance for Fund 220. After a brief discussion, a motion was made and seconded to proceed with the purchase of the lighting, per the quote presented, with the understanding that any additional funds that may be needed to cover this purchase will be taken from the 220 fund balance.
  Vote: 5 - 0
             
5. Unfinished Business - Items for Discussion/Action/Possible Approval
             
a. Menomonee Falls Library Foundation: Nothing to report. Still in discussion with Village Finance.
             
b. Dake shared an article Why Americans Love Their Public Library.
             
c. Dake shared information about the Dolly Parton Foundation - Imagination Library. The program sends out age appropriate books - 1 per month until a child is 5 years old. The library will look into this and possibly promote it to the 1000 Books before Kindergarten participants.
             
6. Budget and Personnel Committee:
             
a. Budget Update: (Schall): After the October 19 board meeting there will be a presentation of the budget to the Village Board. All village managers will be asked to attend. November 16, will be the public hearing of the budget and voting will take place.
             
b. Job Description: Director: (Dake) There was discussion on the differences in job descriptions as they were presented at the last meeting. There were a number of things that were not included in our current one. Dake will take the documents and combine important points and present her revisions at the next meeting for possible vote in January.
             
7. President's Report: (Rau) Report that the tree ceremony for Dennis Farrell was very nice. It was a shame he was not able to attend. Nice of the village to recognize him.
             
8. Director's Report: (Schall)
             
a. Personnel Plan: Schall reviewed her Personnel Plan for the upcoming year. Full announcements will be made in November when the budget is approved. There will be three job descriptions to approve next month.
             
b. Statistics: Schall reviewed the statistics of some of the library services such as Gale Courses and Flipster. The board was pleased with the results of these services.
             
c. Employee(s) of the Month:(Schall) Awarded to Amanda Jones and Lisbeth Jacobs for stepping up and volunteering to do story time and fall programs after our recent staff change in the youth library. The Board thanks them for their efforts.
             
9. Trustee's Report: (Walz) reported of some of the events happening this month.
             
10. Friends' Report; (Schall) Nov. 7 is the Holiday Bazaar
             
11. Next Meeting: Wednesday, November 11, 2015
             
12. Topics for next meeting agenda: Discussion and possible vote of job descriptions.
             
13. Adjournment
  Motion by Trustee Jeremy Walz, second by Member Janet Dake
  Vote: 5 - 0
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on November 11, 2015
 

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