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 Village of Menomonee Falls, Wisconsin

LIBRARY BOARD OF TRUSTEES 

MEETING MINUTES

Wednesday, January 18, 2017
Present:
Janet Dake, Peggy Haas, Stephen Roberts, Kathleen Lysaght, Paul Tadda, Carole Knobil, Corey Golla
Staff Present:
Karol Kennedy, Ellen Rohr
             
1. Call to Order by President Roberts at 6:05 PM in the Library Board Room.
             
2. Consent Agenda:
  Motion by Financial Secretary Janet Dake, second by Member Peggy Haas to approve consent agenda as presented.
  Vote: 7 - 0
             
a.  Approval of the minutes of the regular board meeting
             
b. Approval of Expenditures - December 2016 Expenditures for a total of $177,643.88.
             
3. New Business - Items for Discussion/Action/Possible Approval:
             
a. Library Legislative Day - Kennedy reported that WLA is sponsoring a Library Legislative Day. A one day conference held in Madison on Feb. 21, 2017. The program offers participants the ability to speak to their legislators. Kennedy and another staff member are attending. Anyone else wishing to attend please contact Kennedy.
             
4. Unfinished Business - Items for Discussion/Action/Possible Approval:
             
a. February Love Your Library Welcome Back Fine Forgiveness Campaign Update - Kennedy reported the dates of the program will be Feb. 13-25, 2017. The goals of the program:
  • For patrons to activate inactive library cards due to fines or issue new library cards to those that have lost them.
  • For the Library to recover overdue materials.
Program will be published on Newspapers, Social Media and through publications within the library. Not all fees on a patrons card will be forgiven. Full details will be available in the library closer to the date.
             
5. Trustee Education - Kennedy discussed with the board members Chapter 2 in the Trustee Handbook.
             
6. President's Report: Roberts congratulated Kennedy for being ahead of the timeline for her required Continuing Education credits.
             
7. Budget and Personnel Committee Report: Dake reported there is nothing new to report.

Kennedy suggested for transparency reasons, board members receive a monthly budget update report. Consensus of members was yes, they wish to receive the report although it does not need to be discussed regularly unless there are questions.

Rohr presented the draft of a Capital Budget Plan her and Kennedy are preparing. Kennedy reported that it is a work in progress. We will be unable to finalize the document until after the Strategic Planning is complete, since some of the items on the plan will be contingent on results of the strategic plan. Some items may come off, others may be added. Kennedy and Rohr will meet with the village Village Public Works Director and staff; and Village IT staff to discuss funds needed and expected lifespan of equipment.

Trustee Tadda suggested Member Golla send the School District Capital plan to Kennedy and Rohr. Dake requested that Rohr email a copy of the draft to all board members.
             
8. Planning Committee Report: Kennedy reported the Steering Committee for Strategic Planning is almost complete. There are three board members, three staff members, and at least two community members willing to be on the committee. WiLs will be sending an email out to all committee members around Feb. 1. Mid March there will be a committee meeting. We are now looking for candidates for the community conversations. If anyone knows of anyone that might be interested, please have them contact Kennedy.
             
9. Director's Report - There were a number of questions on the Director's report items.  Kennedy explained some of the items in more depth and answered questions.

Big Read Grant - Kennedy gave another update on the Big Read Grant.  She asked the board their opinion on the cover of the book she selected.  There were no objections to her choice of books.
             
10. Trustee's Report: Tadda reported information from the recent village board meetings.

There was discussion on increased collaboration between CE & Rec, the School District and the Library. Communication between the departments are improving and we can expect to see some changes in the coming months.
             
11. Friends' Report - No meeting until February.
             
12. Next Meeting: Wednesday, February 15, 2017 6:00 PM in the Library Board Room
             
13. Topics for next meeting agenda
             
a. 2016 Library Annual Report - Discussion and approval on 2016 Library Annual Report
 
             
b. System Effectiveness - Discussion and approval of System Library Effectiveness (included with Annual Report)
             
14. Adjournment at 7:30 PM.
Minutes transcribed by Ellen M Rohr, Business Manager
Minutes approved on February 16, 2017.

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