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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

June 21, 2022 at 11:00 A.M.
Tray Payne, Mayor
Shelia Patterson Harris, Mayor Pro Tem, District 2
Christy Martinez-Garcia, Council Member, District 1
Mark McBrayer, Council Member, District 3
Steve Massengale, Council Member District 4

Dr. Jennifer Wilson, Council Member, District 5
Latrelle Joy, Council Member, District 6
W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower
1314 Avenue K, City Council Chambers, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 806-775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.   This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
2.   EXECUTIVE SESSION
 
2. 1.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
 
2. 1. 1.  
Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 1. 1.  
Discuss and deliberate generation unit matters.
 
2. 1. 2.  
Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
 
2. 1. 2. 1.  
Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
 
2. 1. 3.  
Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
 
2. 1. 3. 1.  
Discuss and deliberate purchased power agreements and fuel matters.
 
2. 1. 4.  
Risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 1. 4. 1.  
Discuss and deliberate risk management strategies.
 
2. 1. 5.  
Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
 
2. 1. 6.  
Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 2.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
 
2. 2. 1.  
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
 
2. 2. 2.  
Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda.
 
2. 2. 3.  
Legal advice and counsel regarding purchased power agreements.
 
2. 2. 4.  
Project to identify issues pertaining to Lubbock Power & Light’s proposal to transfer existing facilities and load into the Electric Reliability Council of Texas, PUC Project No. 53198, proceeding before the Public Utility Commission of Texas.
 
2. 2. 5.  
Application of the City of Lubbock, acting by and through Lubbock Power & Light, for authority to connect remaining portion of its load with Electric Reliability Council of Texas and for approval of settlement agreement, PUC Docket No. 53529, proceeding before the Public Utility Commission of Texas.
 
2. 3.   Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee (Director of Electric Utilities and General Counsel).
 
12:00 p.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 12:00 p.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting on May 17, 2022.
 
 
3. 2.   Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding strategic planning, customer service, rates, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events and business, outage, and restoration efforts, staffing levels, personnel, regulatory matters, and operational performance metrics.
 
 
3. 3.   The Board will consider and take possible minuted action regarding the time, place, and date for a Special Meeting of the Electric Utility Board for a Strategic Planning Meeting.
 
 
3. 4.   Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
 
3. 5.   Presentation and discussion by the Chief Operating Officer, or his designee, regarding resource allocation and supply chain management, including but not limited to resources such as transformers, cable, wire, poles, and other items necessary for the operation of a municipally owned electric utility.
 
 
3. 6.   The Board will consider a resolution recommending a preliminary plan of finance to the City Council of the City of Lubbock, related to the upcoming sale of Electric Light & Power System Revenue Bonds, in one or more series, to provide financing for Electric Light & Power System improvement projects and to refund obligations related to that certain Settlement Agreement entered into between the City of Lubbock, acting by and through Lubbock Power & Light and Southwestern Public Service Company dated May 27, 2021, EUB Resolution No. EUB 2021-R0039, and City Council Resolution No. 2021-R0201.
 
3. 7.   Presentation and discussion by the Director of Electric Utilities, or his designee, regarding any updates on the transition to retail customer choice for Lubbock Power & Light’s certificated area.
 
3. 8.   Discussion regarding renewable energy resources and energy efficiency matters for residential and commercial properties, including, distributed generation, solar panels, interconnection agreements for distributed generation, electric vehicle charging stations, and weatherization.
 
4.   CONSENT AGENDA
 
4. 1.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Public Works Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Primoris T&D Services, LLC, RFP# 7144-22-ELD, for Erskine & Wadsworth Substation Feeder Construction Services. This proposal, in the amount of $935,648, is for the construction services to upgrade the existing infrastructure of the distribution systems in the Erskine and Wadsworth areas.
 
4. 2.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Southland Grid Structures, LLC, RFP# 7151-22-ELD, for LP&L Vicksburg Substation Structures. This proposal, in the amount of $539,920, is for the new operating ring bus and associated equipment required for the new feeder bays at Vicksburg Substation.
 
4. 3.   The Board will consider a resolution authorizing the Director of Electric Utilities, or his designee, to execute a Contract, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Angelina Fiber Recovery, Inc., RFP# 7156-22-ELD, for LP&L Wooden Utility Pole Disposal Services - Annual Pricing. This proposal establishes a new annual pricing for the disposal of ruined and broken wooden utility poles estimated at $72,000.
 
4. 4.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Orders as concerns line items 2, 5, 6, 7, 8, 12, 14, 17, 18, 20, 21, 22, 25, 37, 38, 39, 40, 42, 48, 49, 52, 54, 55, 57, 60, 62, 63, 64, 66, 70, and 71, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Anixter Inc.; as concerns line items 9, 11, 13, 15, 35, 36, 56, 65, 69, 73, and 74, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Stuart C. Irby; as concerns line items 1, 3, 4, 10, 16, 19, 23, 33, 41, 43, 44, 45, 46, 47, 50, 51, 53, 58, 59, 61, 68, and 72, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Techline Inc., ITB# 7158-22-ELD, for LP&L Hardware for Feeder Projects. This bid, totaling $474,486, is for the purchase of hardware required for the upgrades and build out of the substation feeder lines at Wadsworth, Slaton, Co-Op, Vicksburg, and McDonald substations.
 
4. 5.   The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Orders, as concerns line items 1, 4, and 5, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and American Wire Group; as concerns line items 2, 3, 6 and 7, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Techline Inc., for ITB# 7159-22-ELD, for LP&L Various Conductors. This bid, totaling $2,000,775, is for the purchase of conductors that will be used to maintain, upgrade, and build new overhead and underground lines.
 
4. 6.   The Board will consider a resolution ratifying Purchase Order No. 21403576, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Anixter Inc., for Distribution Transformers. A critical business need (CBN) was issued on May 11, 2022, for distribution transformers due to supply chain issues which caused a substantial decrease in supply. A quote request was issued under this CBN and LP&L was able to procure 100 transformers in the amount of $239,930.
 
 

    

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