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Called Special Meeting of the City Council 
City of Lubbock, Texas
Meeting Agenda

May 17, 2022 at 11:00 A.M.
Daniel M. Pope, Mayor
Steve Massengale, Mayor Pro Tem, District 4
Juan A. Chadis, Council Member, District 1
Shelia Patterson Harris, Council Member, District 2
Jeff Griffith, Council Member District 3

Randy Christian, Council Member, District 5
Latrelle Joy, Council Member, District 6
W. Jarrett Atkinson, City Manager
Chad Weaver, City Attorney
Rebecca Garza, City Secretary
http://www.ci.lubbock.tx.us

Citizens Tower
1314 Avenue K, City Council Chambers, Lubbock, Texas

City of Lubbock City Council Meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary's Office at 806-775-2061 or write to Post Office Box 2000, Lubbock, Texas 79457 at least 48 hours in advance of the meeting.

 
11:00 a.m. - City Council convenes in open session in City Council Chambers, Citizens Tower, 1314 Avenue K, Lubbock, Texas.

Participation in the Electric Utility Board Meeting: City Council will attend and participate in discussions, and take action, as necessary, during the meeting of the Electric Utility Board, in which the Board will consider the following matters:
 
             
1.   PUBLIC COMMENT
 
1. 1.  
This period, of up to thirty minutes, is dedicated to public comment. Each member of the public will have three minutes to speak. Any member of the public that requires the assistance of a translator will have six minutes to speak. Comments must be limited to only those items posted on the Electric Utility Board agenda. Any member of the public wishing to speak shall sign up on the public comment sheet on the day of the Electric Utility Board Meeting. The Electric Utility Board shall follow the order of persons wishing to speak as listed on the sign-up sheet. If everyone who signed up to speak has been given an opportunity to speak and the thirty minutes designated for public comment has not been exhausted, the Electric Utility Board may, at its discretion, open the floor to anyone else wishing to address the Electric Utility Board, subject to all the same procedures and guidelines.
 
2.   EXECUTIVE SESSION
 
2. 1.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.086, to discuss and deliberate, on the following competitive matters of Lubbock Power & Light, reasonably related to the following categories:
 
2. 1. 1.  
Generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling.
 
2. 1. 2.  
Bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies.
 
2. 1. 2. 1.  
Discuss and deliberate issues regarding bidding and pricing for purchased power, generation, and fuel, and Electric Reliability Council of Texas prices and related services and strategies.
 
2. 1. 3.  
Effective fuel and purchased power agreements and fuel transportation arrangements and contracts.
 
2. 1. 3. 1.  
Discuss and deliberate purchased power and fuel matters. 
 
2. 1. 4.  
Risk management information, contracts, and strategies, including fuel hedging and storage.
 
2. 1. 4. 1.  
Discuss and deliberate risk management strategies.
 
2. 1. 5.  
Plans, studies, proposals, and analyses for system improvements, additions, or sales (other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider).
 
2. 1. 6.  
Customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.
 
2. 2.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.071, seeking the advice of its legal counsel about pending or contemplated litigation or settlement offers and hold a consultation with the attorney on matters in which the duty of the attorney to the City Council and the Electric Utility Board under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with Chapter 551 of the Texas Government Code:
 
2. 2. 1.  
Legal issues regarding contract(s), including Purchase Orders, herein listed on the agenda.
 
2. 2. 2.  
Legal advice and counsel regarding matters identified in Section 2.1-2.1.6 of this Agenda.
 
2. 2. 3.  
Schumacher v. City of Lubbock, Cause No. 2020-541,386, proceeding in the 72nd District Court of Lubbock County, Texas.
 
2. 2. 4.  
Joint application of Oncor Electric Delivery Company LLC and the City of Lubbock, acting by and through Lubbock Power & Light, to transfer certificate of convenience and necessity rights under PURA § 37.154, PUC Docket No. 52726, proceeding before the Public Utility Commission of Texas.
 
2. 2. 5.  
Project to identify issues pertaining to Lubbock Power & Light’s proposal to transfer existing facilities and load into the Electric Reliability Council of Texas, PUC Project No. 53198, proceeding before the Public Utility Commission of Texas.
 
2. 2. 6.  
Application of the City of Lubbock, acting by and through Lubbock Power & Light, for authority to connect remaining portion of its load with Electric Reliability Council of Texas and for approval of settlement agreement, PUC Docket No. 53529, proceeding before the Public Utility Commission of Texas.
 
2. 3.  
Hold an executive session in accordance with V.T.C.A. Government Code § 551.074 to deliberate the appointment, employment, evaluation, and duties of a public officer or employee (Director of Electric Utilities and General Counsel).
 
11:30 a.m. – Approximately - Following completion of the Executive Session, the Electric Utility Board will reconvene in open session to discuss the items listed below. It is anticipated that the open session will begin at 11:30 a.m. However, this is an approximation and the Board may begin the open session earlier or later depending on when the Executive Session is complete.
 
 
3.   REGULAR SESSION
 
3. 1.   The Board will approve the minutes from the Regular Electric Utility Board Meeting of April 19, 2022; and the Special Electric Utility Board Meeting of April 29, 2022.
 
3. 2.  
Presentation and discussion of the update/report by the Director of Electric Utilities, or his designee, regarding strategic planning, customer service, business center practices, procedures and policies, customer concerns and complaints, billing system, forms, and procedures, status of transmission and distribution projects, generation, mutual aid, weather events and business, outage, and restoration efforts, staffing levels, personnel, regulatory matters, and operational performance metrics.
 
3. 3.  
Presentation and discussion of financial and capital statements, financing options, audits, and financial policies of Lubbock Power & Light relating to debt issuance issues, reserve account funding, cost allocation, revenue and expense projections, power cost recovery factor, customer metering, tariff and billing, service and administrative issues.
 
3. 4.  
Presentation and discussion of the Note Purchase Agreement for City of Lubbock, Texas, Electric Light and Power System Revenue Revolving Notes, by and between the City of Lubbock, Texas, and Bank of America, N.A., and future plans regarding same.
 
3. 5.  
Presentation and discussion of a preliminary plan of finance related to the upcoming proposed sale of Electric Light and Power System Revenue Bonds Series 2022, relating to financing for distribution improvements and that certain Settlement Agreement entered into between the City of Lubbock, acting by and through Lubbock Power & Light and Southwestern Public Service Company dated May 27, 2021, EUB Resolution No. EUB 2021-R0039, and City Council Resolution No. 2021-R0201.
 
3. 6.  
Presentation and discussion by the Director of Electric Utilities, or his designee, regarding any updates on the transition to retail customer choice for Lubbock Power & Light’s certificated area.
 
4.   CONSENT AGENDA
 
4. 1.  
The Board will consider a resolution authorizing the Director of Electric Utilities to execute that certain Ordering Document by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Oracle America, Inc., regarding an additional environment for the Customer Service Information and Workforce Management System, pursuant to that certain contract between Oracle America Inc., and the State of Texas, acting by and through the Department of Information Resources (“DIR”), DIR Contract DIR-TSO-4158, dated July 30, 2018, as it has been amended from time to time.
 
4. 2.  
The Board will consider a resolution appointing and authorizing the Director of Electric Utilities to act as the Authorized Representative for all Lubbock Power & Light filings with the Electric Reliability Council of Texas, appointing and authorizing the Chief Operating Officer and the Director of Grid Control & Compliance to act as the Back-up Authorized Representative(s), and superseding and replacing Resolution No. EUB 2017-R0010 regarding the Authorized Representative and Back-up Authorized Representative for ERCOT.
 
4. 3.  
The Board will consider a resolution ratifying Purchase Order No. 21111051, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Anixter Inc., RFP# 7134-22-ELD, for LP&L Co-Op & Yellow House Conductor.
 
4. 4.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Southland Grid Structures, LLC, RFP# 7137-22-ELD, for LP&L Steel Transmission Poles for Vicksburg Substation.
 
4. 5.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Electrical Power Products Inc., RFP# 7141-22-ELD, for LP&L Vicksburg Control Enclosure and Relay Panels.
 
4. 6.  
The Board will consider a resolution ratifying Purchase Order No. 21403549 as concerns line items 2 and 7 of RFP# 7142-22-ELD for LP&L Substations Control Cable, by and between the City of Lubbock, acting by and through Lubbock Power & Light and KBS Electrical Distributors, Inc., and authorizing the Purchasing Manager, or his designee, to execute Purchase Order as concerns line items 1, 3, 4, 5, 6, 8 and 9, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Anixter Inc., RFP# 7142-22-ELD, for LP&L Substations Control Cable.
 
4. 7.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Stuart C. Irby, RFP# 7150-22-ELD, for LP&L Vicksburg Substation Equipment and Materials.
 
4. 8.  
The Board will consider a resolution authorizing the Purchasing Manager, or his designee, to execute Purchase Order, by and between the City of Lubbock, acting by and through Lubbock Power & Light, and Anixter, Inc. ITB# 7153-22-ELD, for LP&L Downtown Distribution Transformers.
 
4. 9.  
The Board will consider a resolution ratifying Purchase Order No. 21403555, by and between The City of Lubbock, acting by and through Lubbock Power & Light, and Thomasson Company Quote Request 22-7070-ELD Wood Poles. 
 
4. 10.  
The Board will consider a resolution approving Amendment No. 2 to Lubbock Power & Light’s Purchasing Procedures pursuant to Texas Local Government Code Section 252.022, to amend Lubbock Power & Light’s Purchasing Procedures adopted by Resolution No. EUB 2020-R0111 on September 15, 2020, and as amended by Resolution No. EUB 2021-R0078 on November 17, 2021.
 
4. 11.  
The Board will consider a resolution approving the Permanent Right of Access and Use from Texas Tech University, consisting of approximately 48,311 square feet, located in Section 22, Block A, Lubbock County, Texas, being situated in that tract of land conveyed to the State of Texas, described in a deed recorded in Volume 81, Page 345 of the Deed Records of Lubbock County, Texas, and as more fully described in Exhibit A attached to the Permanent Right of Access and Use, authorizing the Chairman of the Electric Utility Board to execute same, recommending approval of such Permanent Right of Access and Use to and by the City Council of the City of Lubbock, and superseding Resolution No. EUB 2022-R0036 regarding same.
 
 

    

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