City Council Combined AGENDA


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  28.       
Meeting Date: 09/19/2019  
Prepared By: Joy Simonton, General Services Manager

AGENDA SUBJECT:
Discuss and consider approval of award of contract to Halff Associates for Comprehensive Plan Update Consulting Services for One Hundred Ninety-Eight Thousand, Eight-Hundred Sixty ($198,860.00) Dollars; and authorize the Interim City Manager to execute any and all necessary documents.
BACKGROUND:
At the direction of City Council RFQ #S19-010 was issued in March 2019 for Comprehensive Plan Update Consulting Services. Interviews with the evaluation team were conducted with all four (4) responding firms. 
 
Halff Associates (Halff) received high score after evaluations were complete and City Council authorized staff to negotiate a contract for specified services as outlined in the RFQ with Halff.
 
City Council further directed staff to seek line item pricing for City branding services as a possible part of the resulting contract.  Staff has learned that Halff does not offer this type of branding service in-house and therefor branding is not a part of the recommended contract scope.
 
Additionally, Old Town, although not a highlight of the RFQ scope of work, may be an appropriate focal point during the planning process.  Halff has offered several options as additional Plan Elements for Old Town.  Those additional services are not a part of this contract’s scope of work.
 
The Halff timeline for completion of the project is twelve (12) months.
 
RECOMMENDATION:
Approval of award of contract to Halff Associates for Comprehensive Plan Update Consulting Services for One-Hundred Ninety-Eight Thousand Eight-Hundred Sixty ($198,860.00) Dollars and authorize the Interim City Manager to execute any and all necessary documents.
PRESENTER:
Joy Simonton, General Services Manager

Fiscal Impact
Fiscal Year: 2020
Amount Requested: $198,860.00
Account(s) : 01-20-5600
SUMMARY:
The FY 2020 General Fund budget anticipated a project fee of $150,000.00 with some preliminary work beginning in FY 2019.  A budget amendment will be necessary later in the fiscal year.
 
Attachments
1. Halff Associates Contract Document
2. Halff Associates Fee E-mail and Old Town Options
3. Comprehensive Plan Deliverable Visual


    

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