City Council


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  1.       
Meeting Date: 12/21/2020  
Submitted By: Laurie Swindell, CMC, City Clerk

RECOMMENDATION:

That the City Council:
A.  Consider and elect a Mayor for a one-year term (December 2020 – December 2021).

B.  Consider and elect a Mayor Pro Tem for a one-year term (December 2020 – December 2021).

C.  Consider and elect a Chairperson and Vice Chairperson for the Civic Improvement Authority for a one-year term (December 2020 – December 2021).

D.  Consider and elect a Chairperson and Vice Chairperson for the Housing Authority for a one-year term (December 2020 – December 2021).

E.  Consider and elect a Chairperson and Vice Chairperson for the Successor Agency to the La Habra Redevelopment Agency for a one-year term (December 2020 – December 2021).

F.  Consider and appoint a Delegate and Alternate Representative to the Orange County Sanitation District for a one-year term (December 2020 – December 2021).

G.  Consider and appoint a Delegate and Alternate Representative to the Southern California Association of Governments (SCAG) for the purposes of voting in SCAG General Assembly meetings to be held in 2021.

H.  Consider and appoint a Delegate and Alternate Representative to the Orange County Library Advisory Board for a two-year term (December 2020 – December 2022).

I.  Consider and appoint two Councilmembers to serve on the Internal Audit Committee for a one-year term (December 2020 – December 2021).

J.  Appointment by the Mayor of one Councilmember to serve on the Emergency Preparedness Council as Vice Chair for a one-year term (December 2020 – December 2021).
 
DISCUSSION:
RE-ORGANIZATION: Pursuant to Municipal Code Section 2.12.010, the City Council shall elect a Mayor and Mayor Pro Tem from its own membership on the first regular meeting date of each December, or in the event of election years, at a City Council meeting in which the newly elected Councilmembers are sworn in. 

A. ELECTION OF MAYOR                      (December 2020 – December 2021)
Mayor Beamish held this position from December 2019 - December 2020.

B. ELECTION OF MAYOR PRO TEM     (December 2020 - December 2021)
Mayor Pro Tem Espinoza held this position from December 2019 - December 2020.

CITY COUNCIL APPOINTMENTS TO GOVERNMENTAL AGENCIES AND AUTHORITIES

Members of the City Council also serve as Directors of the City of La Habra agency and authorities listed below.  Historically, the Directors have reorganized at the first meeting in December, or at a City Council meeting in which the newly elected Councilmembers are sworn in, and elected a Chairperson and Vice Chairperson for a one-year term.  Each member of the City Council receives a monthly salary amount of $500, but is currently set at $450 per month per City Council action that took effect on July 1, 2020.  Each Housing Authority Member is allowed to receive $50 per meeting not to exceed four meetings per month, but is currently at $0 per month per City Council action that took effect on July 1, 2020.  Members of the Civic Improvement Authority, Utility Authority, and the Successor Agency to the La Habra Redevelopment Agency are not paid a stipend.

C. CIVIC IMPROVEMENT AUTHORITY                                               1-YEAR TERM
Councilmember Shaw currently serves as Chairperson and Councilmember Gomez serves as Vice Chairperson. The current one-year term expires December 2020.  

D. HOUSING AUTHORITY                                                                     1-YEAR TERM
Councilmember Medrano currently serves as Chairperson and Councilmember Shaw serves as Vice Chairperson. The current one-year term expires December 2020.  

E. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY      1-YEAR TERM
Councilmember Beamish served as Chairperson and Councilmember Medrano currently serves as Vice Chairperson. The current one-year term expires December 2020. 

UTILITY AUTHORITY – City Council held a public hearing on January 16, 2007, to establish the La Habra Utility Authority, which became effective July 1, 2007.  Per the adopted by-laws, the Mayor and Mayor Pro Tem automatically serve as the Chair and Vice Chairperson of this authority.

APPOINTMENTS OF DELEGATE AND ALTERNATIVE REPRESENTATIVES TO OUTSIDE GOVERNMENTAL AGENCIES

The following City Council appointments as delegate and alternate representatives to various governmental agencies have traditionally been made at the first regular City Council meeting in December, or at a City Council meeting in which the newly elected Councilmembers are sworn in. 

Amended California Code of Regulations 18705.5 allows council members to make, participate in making, or use their position to influence such a decision if certain conditions are satisfied.  To meet this regulation and allow councilmembers to participate in their own appointment process, the City Council took action on December 3, 2012, to adopt FPPC Form 806 and directed staff to post the document on the City’s website.  FPPC Form 806 sets forth each appointed position for which compensation is paid, the salary or stipend for each appointed position, the name of the councilmember who has been appointed to the position, the name of the public official, if any, who has been appointed as an alternate, and the term of the position.  FPPC Form 806 has been kept current and maintained on the City website as required by law. 
 


F. ORANGE COUNTY SANITATION DISTRICT                                    1-YEAR TERM
Councilmember Shaw currently serves as Delegate; Councilmember Espinoza serves as Alternate. The current one-year term expires December 2020.  The State Health and Safety Code Section 4730.65 allows the appointment of any member of the Council to serve on the Board.  The delegate to this Board shall receive $212.50 for each day of service attending meetings, not to exceed six days of service per month.  However, if the delegate is appointed as Chair by the Orange County Sanitation District Board, the $212.50 per day stipend may be paid for up to 10 days of service per month.

G. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS  1-YEAR TERM
Councilmember Espinoza currently serves as Delegate; Councilmember Shaw serves as Alternate for the General Assembly Meetings.  On February 7, 2011, the City of La Habra joined the Southern California Association of Governments (SCAG).  Each member city shall have one official representative and one alternate in the General Assembly for purposes of voting in the General Assembly meetings.  Historically the Annual General Assembly Meetings are held in the early part of each calendar year.  The delegate for this board does not receive a stipend and/or salary.

H. ORANGE COUNTY LIBRARY ADVISORY BOARD                         2-YEAR TERM
Councilmember Medrano currently serves as Delegate; Councilmember Espinoza serves as Alternate.  The current two-year term expires December 2020. It is recommended that a Delegate and Alternate be appointed for two-year terms, ending December 2020. The delegate for this Board does not receive a stipend and/or salary.

I. INTERNAL AUDIT COMMITTEE                                                       1-YEAR TERM
Pursuant to generally accepted auditing standards and best practices to ensure open and direct lines of communication with the City’s independent external audit firms, the City established an internal audit committee in Fiscal Year 2007-2008, comprised of two council members appointed by the City Council.  The committee meets annually with City management staff, finance staff, and the City’s independent external auditors, who presents and discusses annual required audit communications.  In addition, the auditors meet independently with the committee to understand how the City Council exercises oversight of management’s processes for identifying and responding to the risks of fraud in the entity, the internal controls that management has established to mitigate these risks, and to determine their views about the risks of fraud and whether they have knowledge of any actual, suspected, or alleged fraud affecting the entity.  The committee typically meets one to three times per year with the City’s external auditors, usually during the course of the annual financial audit process.  The City Council's past practice has been to appoint the Mayor and Mayor Pro Tem to serve as members of the audit committee; however, Council may choose to appoint other council members to this committee.  The committee members do not receive a stipend and/or salary.

J. EMERGENCY PREPAREDNESS COUNCIL                                    1-YEAR TERM
In January 2015 the City Council adopted Ordinance No. 1756 revising La Habra Municipal Code 2.52 “Emergency Services” and establishing the Emergency Preparedness Council (EPC).  La Habra Municipal Code Section 2.523.030 provides that the Mayor shall serve as the Chair of the EPC and one additional member of the City Council, as appointed by the Mayor, shall serve as the Vice Chair.  The EPC meets quarterly and the members do not receive a stipend and/or salary.

CITY SELECTION COMMITTEE – The City Selection Committee is governed by Government Code Section 50270, which provides that the membership of a City Selection Committee shall consist of the Mayor of each city within the County.  Section 50271 states that, when the Mayor is unable to attend, he/she shall designate another member of the City Council to attend and vote at the meeting as the Mayor’s representative. The representative can vary from meeting to meeting. At this time it is not necessary to appoint an alternate since the Mayor can designate an alternate on an "as needed" basis at his or her discretion. The delegate for this board does not receive a stipend and/or salary. 
FISCAL IMPACT/SOURCE OF FUNDING:
Each member of the City Council receives a monthly stipend of $500 per month from the City's General Fund; however, this stipend was temporarily reduced to $450 per month due to budget constraints, per City Council action that took effect on July 1, 2020.  Housing Authority Directors are budgeted to receive $50 per meeting, not to exceed four meetings per month ($200/month total), funded from the Housing Authority budget; however, this stipend was temporarily reduced to $0 per month due to budget constraints, per City Council action that took effect on July 1, 2020.
 
GENERAL PLAN RELEVANCE:
ED 8
ED 9

    

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