City Council

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Meeting Date: 12/21/2020  
Submitted By: Joshua Ho, Assistant Civil Engineer


That the City Council:
A.  Authorize the City Manager to execute an agreement with Bucknam Infrastructure Group, Inc., in the amount of $30,780 for the 2021 Pavement Management Program Update; and

B.  Authorize staff to issue a Purchase Order to Bucknam Infrastructure Group, Inc., in the amount of $33,858 which includes a 10 percent contingency.
In order to maintain eligibility with the Measure M2 Program, the City is required to update its Pavement Management Program (PMP) every other year and submit a copy of this update to the Orange County Transportation Authority (OCTA) no later than June 30, 2021.

On October 29, 2020, staff solicited a Request for Proposals (RFP) from five OCTA prequalified consulting firms, including:
  1. Bucknam Infrastructure Group, Inc.;
  2. Nichols Consulting Engineers;
  3. Furgo USA Land, Inc.;
  4. Marker-Geospatial; and,
  5. GMU Geotechnical, Inc.
The RFP solicited professional engineering services for the PMP 2021 update.  On November 23, 2020, the City received one proposal from Bucknam Infrastructure Group, Inc. (Bucknam), with a fee of $30,780. The other firms were unresponsive to the City's RFP and, when contacted by staff, indicated that they chose not to submit proposals due to current work loads or a belief that their proposals would not be competitive enough to be awarded the contract.

Although Bucknam's submission was the only responsive proposal to this RFP, staff nevertheless conducted an evaluation of their submission and the proposal received 93 points out of a total possible score of 100 points.  The score was based on several criteria, such as thoroughness of proposal, qualifications of the firm, project understanding, the Consultant's ability to meet the City’s needs, and the Consultant’s quality control program.

The Qualification-Based Selection process, per California Government Code Sections 4526-4229, requires that the selection of professional services shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required.  Based on the responsiveness to the RFP, the quality of the submitted proposal, and prior works that have been done for the city, staff recommends that a contract be awarded to Bucknam as the most qualified firm for the 2021 (PMP) Update. 
Funding for the PMP 2021 Update is included in the FY 2020-2021 Capital Improvement Program, with an approved budget of $50,000 funded by Measure M2 ( Fair Share).  As such, there are sufficient budgeted funds to cover the cost for providing these professional engineering services.
RN 1.1 Regional Transportation Plan
RN 1.4 Congestion Management Plan Compliance
RN 1.6 Regional Transportation System Improvements
PMP Update 2021 Bucknam Professional Service Agreement


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