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AGENDA
RISK MANAGEMENT TRUST FUND BOARD
CITY HALL
HUMAN RESOURCES TRAINING ROOM
5850 W. GLENDALE AVE.
GLENDALE, ARIZONA 85301
OR
ZOOM WEBINAR
NOVEMBER 5, 2020
8:30 A.M.


The Risk Management Trust Fund Board Meeting will be closed to the public. This action follows guidelines from the federal government stating that no more than 10 people should be gathered in a room at the same time.
New procedure for public participation:
Email Comments
To submit comments on a meeting agenda item, or to comment in the Call to the Public for non-agenda items, please email RiskManagement@glendaleaz.com The deadline for submitting comments is Thursday, November 5, 2020 at 8 a.m. Please note, that only emails received by that time will be considered and included in the record. Staff will read the first five minutes of your written comments for agenda items, and the first three minutes of your written comments for Call to the Public, non-agenda items. Your entire email will be included into the record.
Recorded Comments
Resident can submit recorded comments on a meeting agenda item, or to comment in the Call to the Public for non-agenda items, by calling 623-930-2555 and leaving a voicemail recording of your comments. The deadline for submitting comments is Thursday, November 5, 2020 at 8 a.m. Please note, that only voicemails received by that time will be considered and included in the record. Staff will play the first five minutes of your comments for agenda items, and the first three minutes of your comments for Call to the Public, non-agenda items.
To Watch or Listen Live:
The meeting can be viewed on Zoom at: 
https://glendaleaz.zoom.us/j/94906856428?pwd=K0JTWWpOODR3dm5zSFJJNUZSQTV3Zz09
Residents can call and listen to the meeting by following these steps:
Dial 1-669-900-6833
Enter the Meeting ID 949 0685 6428
Attendee ID: Just push # (pound)
 
             
1.   CHAIRMAN TO CALL MEETING TO ORDER Click to View
 
2.   CHAIR TO TAKE ROLL CALL Click to View
 
3.   CITIZEN COMMENTS -

If citizens wished to speak on a matter concerning the Risk Management Trust Fund Board that is not on the printed agenda, a message was left on the Risk Management general voice mailbox.  Hillary Zagara will play any recordings received and will provide written comments to the Chair prior to the meeting.  Chair shall read the comments.  Comments will be limited to three minutes.  
 
4.   WELCOME NEW MEMBER - ROBERT PAPELIAN AND APPOINTMENT OF VICE-CHAIR, RAYMOND JOHNSON Click to View
 
5.   APPROVAL OF THE MINUTES - MAY 21, 2020
 
a.   APPROVAL OF RISK MANAGEMENT TRUST FUND BOARD MEETING MINUTES OF MAY 21, 2020 Click to View
 
6.   MOTION NEEDED TO ENTER INTO EXECUTIVE SESSION
 (Please confirm from Ms. Zagara that recording is stopped before proceeding into Executive Session)
 
7.   DISCUSSION OF PROPERTY AND LIABILITY CLAIMS AND LAWSUITS Click to View
 
8.   MOTION NEEDED TO RECONVENE REGULAR SESSION
(Please confirm with Ms. Zagara that recording is stopped and restarted in regular session)
 
9.   OPEN MEETING LAW REFRESHER. Click to View
 
10.   DISCUSSION OF RISK MANAGEMENT TRUST FUND FISCAL YEAR (FY) 2020/2021 REVENUES, EXPENSES AND FUND BALANCE Click to View
 
11.   UPDATE ON JULY 1, 2020 RENEWAL OF PROPERTY AND LIABILITY INSURANCE AND EXCESS INSURANCE Click to View
 
12.   DISCUSSION OF RISK MANAGEMENT AND WORKERS' COMPENSATION TRUST FUND FY 2019/2020 ANNUAL REPORT TO CITY COUNCIL Click to View
 
13.   NEXT MEETING

The next regular meeting of the Risk Management Trust Fund Board will be held on December 3rd, 2020 at 8:30 a.m., in the Human Resources Training Room of City Hall, located at 5850 W. Glendale Ave, Glendale, Arizona, 85301.
 
14.   ADJOURNMENT
 
SPECIAL ACCOMMODATIONS
For special accommodations, please contact Jim Brown at (623) 930-2277 at least three (3) business days prior to the meeting.  Hearing impaired persons may use the Arizona Relay Service by dialing 711.


Pursuant to A.R.S. 38-431(4), one or more members of the Risk Management Trust Fund Board may be unable to attend the meeting in person and may participate telephonically.

Upon a public majority vote of a quorum of the Risk ManagementTurst Fund Board, the Board may hold an executive session, which will not be open to the public, regarding any item listed on the agenda but only for the following purpose:
 
(i)    discussion or consideration of personnel matters (A.R.S. 38-431.03(A)(1))
(ii)   discussion or consideration of records exempt by law from public inspection (A.R.S. 38-431.03(A)(2))
(iii)  discussion or consultation on legal matters, claims and pending or contemplated litigation or for legal advice with the city's attorneys (A.R.S. 38-431.03(A)(3))
(iv)  discussion or consultation with the city's attorneys regarding the city's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation, or in settlement discussions conducted in order to avoid or resolved litigation (A.R.S. 38-431.03(A)(4))
 
(v)   discussion or consultation with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations with employee organizations (A.R.S. 38-431.03(A)(5))
(vi)  discussing or consulting with designated representatives of the city in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (A.R.S. 38-431.03(A)(7))

    

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