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  ITEM 39.       
Meeting Date: 10/13/2020  
Submitted For: Lisette Camacho
Department: Budget and Finance  

Subject
ORDINANCE NO. O20-73
 
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2019-2020 BUDGET.
Presented by: Lisette Camacho, Director, Budget and Finance
Purpose and Recommended Action
This is a request for Council to waive reading beyond the title and adopt an ordinance approving certain Fiscal Year 2019-2020 (FY2019-20) budget amendments. The City of Glendale total budget appropriation across all funds remains unchanged with this action.  Exhibit A contains the requested cash and appropriation transfers for FY2019-20. These transfers are consistent with Article VI, Section 11 of the City Code and consistent with Resolution No.5038 supporting the Cash and Budget Appropriation Transfer Policy.
Background
A budget amendment is required to transfer appropriation authority or cash between funds. The budget represents a planning document for spending that is established in advance of the fiscal year. Budget amendments are typically needed to reflect changes to the spending plan during the course of the year. Cash transfers can occur with a corresponding appropriation transfer between funds to be used to fund and establish a budget for a specific purpose in a separate fund. Cash only transfers can also occur between funds to establish funding for current or future appropriated expenditures.

As actual spending activity occurs, transfers of appropriation authority within and between departments and funds are required to reflect changes to the initial spending plan. Changes to the initial spending plan typically arise from Actual expenses being higher than originally budgeted Unexpected expenses associated with unforeseen circumstances Planned spending patterns do not occur because work plans are modified to address changing circumstances, and Reconciliation of carryover estimates (usually for capital improvement projects) included in the adopted budget.

On November 10, 2015, Council adopted Resolution 5038 New Series supporting the Cash and Budget Appropriation Transfer Policy which requires cash and appropriation transfers between Budget Appropriation Transfer Policy which requires cash and appropriation transfers between departments or between funds be approved by Council.  This policy is compliant with Article VI, Section 11 of the City Charter, Transfer of Appropriations, Part I, Article VI, Section 11 of the City Code states the following:

The City Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof between general classifications of expenditures within an office, department or agency.  At the request of the City Manager and within the last three months of the fiscal year, the Council may, by ordinance, transfer any unencumbered appropriation balance or portion thereof from one office, department, or agency to another.
Analysis
This request is to transfer cash between funds. All the transfers are within the restrictions of the City Charter and consistent with the Cash and Budget Appropriation Transfer Policy.
 
The budget amendments reported in Exhibit A in the attached ordinance are cash transfers: 
Lines 1-53 - Transfer of cash of unspent balance of Development Impact Fees (DIF) collected before January 1, 2012. Arizona Revised Statutes 9-463.05 requires the unspent balance to be distributed equally among the remaining categories of DIF. 

The unspent balance in Police Facility ($6,318) was distributed equally among the remaining Police DIF Funds. The unspent balances in Citywide Parks ($1,208) and Citywide Open Spaces ($266,650) were distributed equally among the remaining Parks DIF Funds. The unspent balance in the General Government ($136,174) was distributed equally among all the remaining DIF Funds.
Attachments
O20-73


    

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