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  ITEM 16.       
Meeting Date: 10/13/2020  
Submitted For: Feroz Merchhiya
Department: Innovation and Technology  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH COX ARIZONA TELECOM, LLC
Presented by: Feroz Merchhiya, Chief Information Officer, Innovation & Technology
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Cox Arizona Telecom, LLC. (“Cox”) for an initial term commencing on the date Council approves the contract and ending on June 30, 2023; to authorize the City Manager to renew the agreement, at his discretion, for one (1) additional two (2) year term; and to approve the expenditure of funds in an amount not to exceed $500,000 over the life of the agreement. Under the terms of the agreement, Cox will provide products and services to the City utilizing the State of Arizona cooperative purchasing agreement CTR049873. 
Background
Cox provides Internet, TV, and Data circuits to the City at a monthly cost based on the state contract.  Staff requests approval of a new linking agreement for the city to take advantage of the State Contract pricing.
Analysis
This new citywide linking agreement reflects the state contracted pricing for products and services from Cox Communications. Every three years the State of Arizona negotiates new contract pricing for products and services from Cox for a multitude of TV, voice and data communications services. In order for the city to take advantage of these changes, a new linking agreement must be signed with Cox.

Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Previous Related Council Action
On June 28, 2016, Council approved a linking agreement with Cox Arizona Telecom, LLC.
Community Benefit/Public Involvement
Approval of this agreement will enable the City to benefit from the state contracted pricing for products and services provided by Cox.
 

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $100,000
Budgeted Y/N?: Y
Account: 70502211-526200
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Expenditures will fluctuate based on services added or removed. Expenditures with Cox Arizona Telecom, LLC are not to exceed $500,000 for the entire term of the agreement. Expenditures beyond the current fiscal year are contingent on Council budget approval. 
Attachments
Cox Linking Agreement


    

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