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  ITEM 3.       
Meeting Date: 10/13/2020  
Submitted For: Lisette Camacho
Department: Budget and Finance  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH STANDARD PRINTING COMPANY, INC DBA INFORMATION OUTSOURCE FOR PROFESSIONAL PRINTING, MAILING AND PROCESSING SERVICES FOR UTILITY BILLING & BUSINESS LICENSES
Presented by: Lisette Camacho, Director, Budget and Finance
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Standard Printing Company, Inc dba Information Outsource for professional printing, mailing and processing services for utility billing & business licenses for a total not to exceed amount of $600,000 for the entire term of the agreement; and to authorize the City Manager to renew the agreement, at his discretion, for two (2) one-year periods. The initial term of the agreement is from the date Council approves the contract until July 3, 2021. 
Background
On July 3, 2018, the City of Peoria entered into an agreement for one year with the option to extend annually for an additional four (4) years with Standard Printing Company, Inc for professional printing, mailing and processing services for utility billing & business licenses. The Cooperative Purchasing Agreement permits its cooperative use by other governmental agencies including the City. 
Analysis
This agreement will be used for processing, printing and mailing of the City of Glendale's utility bills, notices, license certificates, renewals and tax & license statements.

Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Previous Related Council Action
On October 8, 2019, Council approved Amendment No. 5 of the agreement with Standard Printing Company, Inc., dba Information Outsource.

On August 14, 2015, City Council approved an agreement between the City and Standard Printing Company, Inc., dba Information Outsource for utility bill and tax & license printing, folding, inserting and mailing services.
Community Benefit/Public Involvement
These services allow the City to continue to provide the printing and mailing of utility bills and tax and license documents efficiently.

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $200,000
Budgeted Y/N?: Y
Account: Various
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Expenditures with Information Outsource are not to exceed $600,000 over the entire term of the Agreement.  Expenditures beyond the current fiscal year are contingent upon Council budget approval.
Attachments
Standard Printing Linking Agreement


    

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