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  ITEM 15.       
Meeting Date: 10/13/2020  
Submitted For: Michelle Woytenko
Department: Field Operations  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH RUSH TRUCK CENTERS OF ARIZONA, INC., FOR THE COOPERATIVE PURCHASE OF SOLID WASTE TRUCKS 
Presented by: Michelle Woytenko, Director, Field Operations
Purpose and Recommended Action

This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Rush Truck Centers of Arizona, Inc., for the cooperative purchase of solid waste collection vehicles in an amount of $4,000,000 for the entire term of the Agreement.  The term of the Agreement is effective until May 31, 2022. 

Background

The City of Glendale fleet consists of over 1,300 vehicles and equipment ranging from sedans to heavy-duty trucks.  Our diverse fleet includes many specialty vehicles, which support services to the public delivered by Water Services, Field Operations, Police and Fire Departments, Solid Waste, Landfill/MRF, Parks, Transportation and others.  Each vehicle class has a replacement schedule based on a combination of industry life-cycles, targeted mileage and vehicle age.  Additional factors considered in replacement selection are mechanical condition, maintenance history, physical appearance and cost per mile data.  All vehicles selected for replacement have met or exceeded the established replacement criteria.   

Rush Truck Centers of Arizona, Inc., was awarded a bid by the Houston-Galveston Area Council of Governments (H-GAC), Contract No. HT06-20 for Medium and Heavy Trucks & Truck Bodies, on June 1, 2020 and is effective through May 31, 2022. 

 

Analysis
Field Operations maintains a replacement program for Solid Waste refuse trucks.  Side-load refuse trucks that service residential curbside refuse and recycling have a typical life-cycle of six years.  Field Operations anticipates replacing four side-load refuse trucks for the Solid Waste Division using this contract as described in Fiscal Year (FY) 2020-21 Capital Improvement Plan budget.  The remaining portion will allow for future orders. 

Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.
Previous Related Council Action
On August 18, 2018, Council authorized entering a Linking Agreement with Rush Truck Centers of Arizona, Inc., Contract No. C18-0714, for the purchase of side-load trucks, in an amount not to exceed $1,700,000 for the full term of the agreement. 
Community Benefit/Public Involvement

Purchase of vehicles ensures the continued delivery of service provided to the citizens of Glendale. 

 


Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $1,317,626
Budgeted Y/N?: Y
Account: 61204528-550100
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding for four side-load trucks is available in the FY2020-21 Capital Improvement Plan budget, project number CIPSW78003. Expenditures with Rush Truck Centers of Arizona, Inc., are not to exceed $4,000,000 over the entire term of the Agreement. Expenditures beyond the current fiscal year are contingent on Council budget approval. 
Attachments
Linking Agreement


    

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