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  ITEM 14.       
Meeting Date: 10/13/2020  
Submitted For: Michelle Woytenko
Department: Field Operations  

Subject
AUTHORIZATION TO RATIFY THE EXPENDITURE OF FUNDS WITH NORTHERN CHEMICAL COMPANY AND ENTER INTO AN AGREEMENT FOR SUPPLIES, EQUIPMENT AND SERVICES  
Presented by: Michelle Woytenko, Director, Field Operations 
Purpose and Recommended Action
This is a request for City Council to ratify expenditures in the amount of $6,866.08 with Northern Chemical for personal protective equipment (PPE) and supplies used throughout the city for the period between June 10, 2020, and September 21, 2020. Staff is also seeking authorization to enter into an agreement for the purchase of supplies, equipment and services related to COVID19 in an amount not to exceed $300,000 for the entire term of the agreement.  The initial term of the agreement will be effective for one year. There are no renewals of this agreement. 
Background
On March 11, 2020, the World Health Organization declared COVID-19 a global pandemic, and on March 18, 2020, Mayor Jerry P. Weiers issued an Emergency Proclamation. During this time, many vital resources such as disinfecting supplies, surgical masks, and nitrile gloves were extremely difficult to procure. Field Operations was able to procure commercial supplies locally through the Northern Chemical Company. The city purchased disinfection supplies in the amount of $6,866.08 between June 10, 2020, and September 21, 2020 and is requesting city council ratify that expenditure amount. 
Analysis
Northern Chemical Company was, and continues to be, a valuable resource to the city for acquisition of critically needed disinfecting equipment, personal protective equipment and when these items are difficult to obtain due to increased demand. 
Previous Related Council Action
On June 9, 2020, Council approved an Emergency Procurement and ratification in the amount of $117,159.55 with Northern Chemical for the purchase of COVID19-related supplies that were utilized throughout the City. 
Community Benefit/Public Involvement
This procurement of critical PPE and supplies allows city services, such as Police, Fire, Transit, Water Services and Solid Waste, to continue without interruption. 

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $175,000
Budgeted Y/N?: Y
Account: Various
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding is available in the Fiscal Year FY2020-21 budget in the various COVID-19 Tracking Divisions. Expenditures with the Northern Chemical Company are not to exceed $300,000 for the entire term of the Agreement. Expenditures beyond the current fiscal year are contingent on Council budget approval. 
Attachments
Agreement


    

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