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  ITEM 34.       
Meeting Date: 10/13/2020  
Submitted For: Michelle Woytenko
Department: Field Operations  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH JIM BROWN & SONS ROOFING CO INC., DOING BUSINESS AS JBS ROOFING COMPANY, FOR ROOF AND ROOFING SYSTEMS – INSTALLATION, PRODUCTS, AND SERVICES 
Presented by: Michelle Woytenko, Director, Field Operations
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a Linking Agreement with Jim Brown & Sons Roofing Co. Inc. (dba) JBS Roofing Company, for Roof and Roofing Systems – Installation, Products and Services in an amount not to exceed $600,000 for the entire term of the agreement; and to authorize the City Manager to renew the Agreement, at the City Manager’s discretion, for an additional two (2) years in one-year increments.   
Background

JBS Roofing Company will provide roof installation, repair or restoration, products and services to City of Glendale facilities on an as-needed basis.   

JBS Roofing Company was awarded a bid by Mohave Educational Services Cooperative, Inc., as described in the Roof and Roofing Systems – Installation, Products, and Services Contract, and staff is requesting to utilize the cooperative purchasing agreement.  Mohave Educational Services Cooperative, Inc., is a consortium of public agencies in which Glendale is a member.  

Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management. 

Analysis
The Facilities Management Division of Field Operations is responsible for completing preventative maintenance, emergency repairs, and capital improvements to over 150 cities building and over 71 park facilities.  The agreement with JBS Roofing Company will be utilized for roof repair or replacement to city facilities on an as needed basis. 
Community Benefit/Public Involvement

Roofing replacement and repairs at city owned facilities are necessary for the safety of employees who work at and individuals who visit these public places.   


Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $300,000
Budgeted Y/N?: Y
Account: Various
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding is available in the Fiscal Year 2020-21 Operating and Maintenance budgets for various city departments. Expenditures with JBS Roofing Company will not to exceed $600,000 for the entire term of the Agreement. Expenditures beyond the current fiscal year are contingent on Council budget approval. 
Attachments
Linking Agreement


    

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