City Council Regular


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  ITEM 10.       
Meeting Date: 10/13/2020  
Submitted For: Jim Burke
Department: Public Facilities, Recreation, Event  

Subject
AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ELITE SPORTS BUILDERS, LLC FOR THE PICKLEBALL COURT CONVERSIONS AT BONSALL PARK AND THE CONSTRUCTION OF NEW PICKLEBALL COURTS AT FOOTHILLS PARK
Presented by: James Burke, Director, Public Facilities, Recreation & Special Events
Purpose and Recommended Action
This is a request for City Council to authorize the City Manager to enter into a multi-year linking agreement with Elite Sports Builders, LLC for Turf, Tracks, courts and Other Surfaces and to authorize the City Manager, at the City Manager’s discretion, to renew the agreement on an annual basis for an additional (3) years through September 12, 2024, in an amount not to exceed $230,561 over the entire term of the agreement. The initial term of this agreement is from the effective date until September 12, 2021.
Background
Over the past several years, pickleball has become one of the fastest growing sports across many demographic categories. Nearly 3.3 million people in the U.S. play the sport as its popularity continues to grow. Currently, there are no outdoor pickleball courts available within the Glendale Parks system. The sport is economical for participants and has grown in popularity by 12% in 2019, as noted by the Sports and Fitness Industry Association. 
 
The concrete tennis courts at Bonsall Park are in poor condition and they go largely unused. The popularity of pickleball creates the opportunity for a change which could draw more users to the park.  The total cost of the project for Bonsall Park is $80,093 and portion of it ($66,300) will be funded by CDBG. 

The new pickleball courts at Foothills Park will provide new opportunities for participants to explore the growing sport of pickleball. The cost of this project will be $150,448 and is budgeted in the Parks CIP using Development Impact Fees.
Analysis
Elite Sports Builders, LLC was awarded Contract No. 19-17PV-02 on September 12, 2019, by Paradise Valley School District for Turf, Tracks, Courts and Other Surfaces through One Government Procurement Alliance (1GPA). This contract is renewable on an annual basis through September 12, 2024. 1GPA is a national non-profit governmental purchasing cooperative, in which Glendale is a member, and whose contracts are competitively bid and awarded in compliance with state statutes, procurement laws, and regulations. Staff is requesting to utilize the cooperative purchasing agreement for the conversion of two existing tennis courts into eight pickleball courts at Bonsall Park, and the construction of two new pickleball courts at Foothills Park.  
 
Cooperative purchasing allows counties, municipalities, schools, colleges and universities in Arizona to use a contract that was competitively procured by another governmental entity or purchasing cooperative. Such purchasing helps reduce the cost of procurement, allows access to a multitude of competitively bid contracts, and provides the opportunity to take advantage of
volume pricing. The Glendale City Code authorizes cooperative purchases when the solicitation process utilized complies with the intent of Glendale’s procurement processes. This cooperative purchase is compliant with Chapter 2, Article V, Division 2, Section 2-149 of the Glendale City Code, per review by Materials Management.

 
Previous Related Council Action
On February 28, 2017, Council approved C-11262-1 with Elits Sports Builders, LLC uthorizing an additional $85,000 for the construction of a new basketball court and the resurfacing of two existing basketball courts at Heroes Regional Park.

On October 25, 2016, Council authorized entering into a linking agreement C-11262, with Elite Sports Builders, LLC for the construction of 19 tennis courts at the Paseo Racquet Center in an amount not to exceed $400,000 for the full term of the agreement.
Community Benefit/Public Involvement
The proposed conversion of two tennis courts into eight pickleball courts at Bonsall Park and the construction of new courts at Foothills Park will provide additional social and health benefits to Glendale citizens through increased use which helps create greater community and family involvement.

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $230,561
Budgeted Y/N?: Y
Account: Various
Transfer Required? Y/N: N
If Yes, what account will be used?: N/A
Budget and Financial Impacts:
Project Cost and Funding Source:
Bonsall Park  
Cost to convert two tennis courts to eight pickleball courts: $75,093
Contingency $5,000
Total Cost of Project for Bonsall Park: $80,093
42404526-550100, CIP Project #CIPPK73475 (Citywide Park Improvements) $13,793 CDBG Grant: 20405110-521110 $66,300.  
   
Foothills Park:   
Cost to construct two new pickleball courts: $136,868
Contingency (10%): $13,600
Total Cost of Project for Foothills Park: 43204526-550100, CIP Project #CIPPK73576 (Foothills Park Pickleball Courts) $150,468
   
Total Cost of Project for Bonsall Park and Foothills Park: $230,561
Attachments
Elite Linking Agreement


    

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