City Council Regular


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  ITEM 9.       
Meeting Date: 10/13/2020  
Submitted For: Mojgan Vahabzadeh
Department: Economic Development  

Subject
AUTHORIZATION TO ENTER INTO TWELVE (12) AGREEMENTS FOR THE FISCAL YEAR 2020-2021 PERFORMING ARTS PARTNERSHIP PROGRAM PROJECT GRANTS
Presented by:  Mojgan Vahabzadeh, Arts & Culture Program Manager, Economic Development
Purpose and Recommended Action
This is a request for City Council to approve the expenditures from the Municipal Arts Fund recommended by the Glendale Arts Commission for the Fiscal Year (FY) 2020-2021 Performing Arts Partnership Grant Program.
Background
In 1996, the Council established the Performing Arts Partnership Program.  Under this program, funds from the municipal arts fund are used to fund and administer the city’s public art and performing arts program.  Expenditures for the Annual Performing Arts Partnership Program are recommended by the Glendale Arts Commission through its annual Arts Projects Plan, and are subject to approval by City Council through the annual budget review process. 
 
Since the inception of this grant program, the Council has approved approximately $845,000 to sponsor 263 performing arts projects that have benefited thousands of Glendale school children and residents.
 
Beginning in February 2020, proposals for performing arts projects to be held in Glendale during FY 2020-2021 were solicited from arts organizations and performing artists.  By the deadline of July 10, 2020, thirteen (13) project proposals were received.  The members of the Glendale Arts Commission received mailed in copies of the applications for review ahead of their voting meeting, which was held on Thursday, August 27, 2020 via Zoom webinar. The Commissioners discussed each of the thirteen (13) proposed projects, then used an evaluation matrix to guide their review and scoring of the applicant proposals.  After careful deliberation, the Commission voted to forward twelve (12) of the applications to the Council for formal approval.
Analysis
Of the thirteen (13) applications submitted for funding consideration for projects in FY 2020-2021, the following twelve (12) are being recommended by the Arts Commission for full funding:

Arizona Christian University - $4,000
Title: Pedestrian Sounds
Dates and times:  TBD -  February and March 2021
Expected Attendance:  300-2,000
The project, Pedestrian Sounds, encourages the surprise participation of passing pedestrians with professional teaching musicians and music students forming small ensembles in outdoor public spaces in the downtown area (Murphy Park, street corners TBD).  This project will encompass three different performances dates in February and March (TBD), each led by a different guest musician/teaching artist and their student musicians. Each of the three pop-up interactive concerts is designed to engage a few people at a time for a short time, engaging many people over a two-hour performance window.

Ballet Arizona - $4,000
Title: DanceAZ Residency at Don Mensendick Elementary School
Dates and times:  TBD - 2020-21 School Year
Expected Attendance: 20 students for the educational residency and 50-300 for end of year performance
DanceAZ is 12-week afterschool dance residency program for 3rd-5th grade students. Participating youth will receive high quality, bi-weekly 60-minute ballet lessons housed within their own school facility over the course of two six-week sessions. DanceAZ culminates in a free showcase for friends and family, which includes a demonstration from the students and a performance by Ballet Arizona’s professional dancers and studio company members. Additionally, participants will receive a voucher for four tickets to an upcoming Ballet Arizona production, so that students may experience a fully staged professional dance performance in a theater. Due to current health guidelines, some or all of DanceAZ lessons and final performance may be delivered virtually.

Creative Drill Sergeants - $4,000
Title:  Fall in Music and Arts Veterans Fest 2021
Date and time:  TBD - Spring 2021
Expected Attendance:  250-300
Fall in Music and Arts Veterans Fest 2021 is a half-day Saturday music and arts festival by veterans for veterans, showcasing music and visual arts from veteran artists in the Valley.  The event will also feature a film viewing and discussion, workshops and a job fair geared for veterans.  The location and date of the event is TBD.

Coconino Community Theatre - $4,000
Title: The Dixie Swim Club – A play by Jessie Jones, Nicholas Hope and Jamie Wooten
Dates and times:  TBD - Spring 2021
Expected Attendance:  400
Actors from the Coconino Community Theatre will present the play “Dixie Swim Club” at the Glendale Main Library auditorium.  This fully staged play will be presented at two weekend matinee performances (TBD) in spring 2021. The Comedy/drama follows five Southern women, whose friendships began many years ago on their college swim team, who set aside a long weekend every August for memories and hijinks. 
 
Driftwood Quintet - $4,000
Title: Driftwood Quintet Concert Series
Dates and times: TBD - Select Thursday evenings at 6:30 p.m.  Winter-Summer 2021
Expected Attendance:  400
Driftwood Quintet will present two concerts at the Glendale Main Library Auditorium: “A Driftwood Christmas” and “A Centennial in Harlem”.   The first concert will feature timeless Christmas classics such as Duke Ellington’s Nutcracker Suite, as well as songs in celebration of Hanukkah and Kwanzaa.  The second concert in this series will take place during black history month to celebrate the centennial of the Harlem Renaissance. Pieces for this concert will feature black composers whose works highlight the various cultural icons and artistic traditions that made the Harlem Renaissance such an influential point in America’s cultural history.

Mill Ave Chamber Players - $4,000
Title: Live at the Library Concert Series
Dates and times:  TBD - Select Thursday evenings at 6:30 p.m.  January to June 2021
Expected Attendance:  1000-1500
Mill Ave Chamber Players will present “Live at the Library”, a series of five musical performances featuring the Mill Ave Chamber Players and guest artists.  The performances will be presented at the Glendale Main Library Auditorium on select Thursday evenings (TBD).

Phoenix Conservatory of Music - $4,000
Title: Glendale High School Music Program Support
Dates and times:  TBD - 2020-2021 School Year
Expected Attendance:  300
The Phoenix Conservatory of Music will partner will Glendale High School to facilitate a music education program for students.  In coordination with the school band teacher, three professional guest teaching artists will provide students with 50-hours of quality classroom music education, plus additional hours of preparation and performance guidance for a musical performance event for students and their families at the end of school year.
 
Phoenix Symphony Association - $4,000
Title: Classroom Concert Series
Dates and times:  TBD - 2020-2021 School Year
Expected Attendance:  500
The Phoenix Symphony will produce and present two virtual Classroom Concerts featuring a combination of live music, pre-recorded music and interactive discussions with K-6 students at Arrowhead Elementary School.  The Phoenix Symphony’s education staff will provide teachers with free online lesson plans/study guides so teachers can easily integrate the musical experience into the classroom.
 
Phoenix Theatre Company - $4,000
Title: Partners That Heal
Dates and times:  Every Monday in 2020, 10 a.m. to 3 p.m.
Expected Attendance:  550
The Phoenix Theatre Company will present Partners That Heal (PTH), a creative drama program for patients in the pediatric wing at Banner Thunderbird Hospital.  Following current health guidelines, PTH will provide direct digital services to young patients and will train medical staff to utilize improvisation techniques with young patients to alleviate fear, discomfort and trauma through the magic of theatre.  Regular in person visits will resume when health and hospital guidelines will allow in-person visits. 
 
ProMusica Arizona Chorale & Orchestra  - $750
Title: Women in Song Concert
Dates and times:  TBD - December 3, 2020 or April 3, 2021 at 6:30 p.m.
Expected Attendance:  200
ProMusica Arizona’s Women in Song singers and an accompanist will conduct a concert at the Glendale Main Library Auditorium.  If the performance takes place in December, the repertoire will be holiday music. If the performance is postponed until April, the performance will feature Women in Song's regular repertoire with recognizable popular songs from various decades.
 
Rising Youth Theatre - $4,000
Title: Stories for Change
Dates and times:  Fall 2020 to Spring 2021 School Year
Expected Attendance:  100-200
Through this program, an ensemble of youth and adult artists from Rising Youth Theatre, Glendale Community College Film Department, and Glenview College Prep will work together as a group of artists, to use personal storytelling as a catalyst for social change, using theatre and video techniques to create a final product of “micro shorts” capturing what matters most to young people in Glendale right now.
 
The Sacred G's - $4,000
Title: The Illuminated G’s Performance Art
Dates and times:  Four 2-hour performance dates TBD - Winter-Spring 2021
Expected Attendance:  200-1000
A team of five LED suit dancers will roam throughout a predetermined area of downtown Glendale while they engage with passersby in a family-friendly and socially distance manner.  The performance dates are to be determined on four weekend evenings.  The lighting theme of each of the four performances will be fire, water, earth, air and space.
 
The educational workshops and the public events are expected to occur during FY 2020-2021.  In the event of unforeseen interruptions to scheduled programming due to COVID-19, some of the grantees have contingency plans in place for virtual delivery of programming.  The projects that are for in-person presentation only, can be rescheduled for a later date. if needed. 
 
As a condition for release of the first half payment, the grantees are required to provide city staff with the finalized, confirmed details of the projects at least sixty days prior to the start of their programming. Final half payment is released upon successful completion of the project.  
 
In order to ensure the various events are promoted, public notification will take place on the city’s website, social media and via press releases. Additionally, the funding recipients will promote events through their own marketing efforts.
Previous Related Council Action
On August 27, 2019, the Council approved the FY 2019-2020 Performing Arts Partnership Program grants.
Community Benefit/Public Involvement
Since the inception of the program, the City of Glendale has helped sponsor a variety of performing arts activities, which have benefited thousands of Glendale school children and residents.  Examples would include ballet and theater performances at Glendale’s public venues; artist-in-residency programs at public schools throughout Glendale; performance-based educational projects at Glendale community centers; programs for abused and/or homeless children; and a variety of workshops and performances conducted at the public libraries.  The Arts Commission reviewed and recommended these twelve (12) grants at its August 27, 2020 meeting.

Fiscal Impact
Fiscal Year: FY2020-21
Fiscal Year Amount Requested: $44,750
Budgeted Y/N?: Y
Account: 21101911-540200
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
The recommended FY2020-21 Performing Arts Partnership Program grants are funded with a portion of the 1% for the Arts Fund. .
Attachments
AZ Christian University
Ballet AZ
Coconino Community Theatre
Creative Drill Sergeants
Driftwood Quintet
Mill Ave Chamber Players
PHX Conservatory of Music
PHX Symphony
PHX Theatre Company
ProMusica Arizona
Rising Youth Theatre
Sacred G's


    

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