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  ITEM 5.       
City Council Workshop
Meeting Date: 08/15/2017  
Submitted For: Erik Strunk
Submitted By: Stephanie Miller, Program Mgr, Public Fac, PR, SE
Department: Public Facilities, Recreation, Event  

Presented By:  Erik Strunk, Director, Public Facilities, Recreation and Special Events
                        Tim Barnard, Assistant Director, Public Facilities, Recreation, Special 
Purpose and Recommended Action
This item is follow up to a February 7, 2017 Council Item of Special Interest (CIOSI) to review the feasibility of installing a flag pole at Thunderbird Conservation Park (TCP).

At the February 7, 2017 City Council Workshop meeting, staff received direction from the City Council to evaluate cost estimates to potentially install a permanent, lighted, flag pole at the summit of Arrowhead Point in the TCP. 
As this is a CIOSI, it has been broken into three phases, of which this is the first: the development of cost estimates and a site assessment regarding possible construction. If directed, staff will begin Phase II, which will consist of public input and formal review and recommendation of the proposal by the Parks and Recreation Advisory Commission.  If approved, Phase III would then consist of final review and direction by the City Council.  Should the direction be to move forward with the project, it would then be necessary to draft a formal resolution and agreement with a local, community-based group for the design, construction and ongoing maintenance of the new flag pole.
Staff has addressed the following Phase I steps as outlined at the February 7, 2017 Workshop:

a) U.S. Flag Code.  A review of the U.S. Flag Code and the City’s current “Dark Sky Ordinance” was conducted to ensure there are no policy issues that would restrict such use of the TCP for this initiative.  Staff review of U.S. Flag Code (Chapter 1, Title 4, of the United States Code) found that the installation of a flag pole at TCP would not be in violation.  If the U.S. Flag is flown continuously, it will need to be illuminated.

b) Dark Sky Ordinance.  Staff also reviewed City Code Section 26.5 “Outdoor Light Control”, which governs the luminosity of lighted features in Glendale.  If a light source is affixed on the proposed flag pole in a manner that lights the flag and does not unnecessarily radiate upwards or outward, the City can use an “alternate material or method of installation not specified in this chapter, or new lighting technology,” provided it is approved by the City Engineer.  Additionally, the code also indicates the “city engineer may approve any alternate material or method of installation or new lighting technology if he finds such material, method or technology.”

c) Construction Cost Estimates.  A review of any initial construction concerns and/or building techniques regarding planning and zoning, engineering and/or building safety issues was conducted.  It is recommended that until formal design work is completed, specific construction materials/concerns would not be known.  Even so, the following cost estimates have been developed: 
  1. Based on construction estimates from the Engineering Department, it would cost approximately $53,400 for a lighted, 20-25-foot flag pole atop Arrowhead Point.  This includes a $5,000 contingency.
  2. Based on construction estimates from a contractor that specializes in the installation of flag poles, a lighted, 20-25-foot flag pole at the entrance of the Pinnacle Peak parking lot, it would cost approximately $12,200.  This includes a $5,000 contingency.
Both options would require formal design.  Formal design will add approximately 20% additional cost to either of the options.  If constructed, all ongoing maintenance, regardless of location, would be the responsibility of a community-based organization as agreed to in a formal agreement.
d) Review of TCP Master Plan and Public Input.  A comprehensive review was conducted of the current TCP Master Plan to determine if there would be any potential conflicts with this initiative and its location in the conservation park.  Although there are no direct statement(s) in the plan that would restrict the construction of a 20-25-foot flag pole on Arrowhead Point, there are references throughout the document to limit park improvements, and if necessary, to place them in the outer portions of the park boundary. Because creation of this Master Plan resulted from extensive public input and review by the Parks and Recreation Advisory Commission, it would be recommended that if direction is provided to move forward with this initiative, a public participation phase be conducted and a formal recommendation made to Council by the Parks and Recreation Commission.

e) Deed Restrictions.  In 1956, the City of Glendale entered into a sale/lease agreement with the Bureau of Land Management to obtain 1,062 acres of the Hedgepeth Hills that would eventually become known as Thunderbird Conservation Park (TCP).  In a later land exchange with the City of Phoenix, Glendale acquired an additional 66 acres to add to TCP north of Pinnacle Peak Road. Land use restriction changes enacted by the Glendale City Council also added an additional 57 acres. The current area encompassed by TCP is 1,185 acres. The terms of the initial sale/lease of the TCP land with Bureau of Land Management indicates that its use would be for “recreational and park purposes only.”

f) Glendale Municipal Airport.  Based on the proposed height of the flag pole and the lighting structure, representatives from the Glendale Municipal Airport indicated that placing a flag pole at Arrowhead Point in TCP would not pose a problem for aircrafts or flight paths.

g) Additional Option. For the purposes of discussion, an additional option is offered for consideration: 
  • Declare the Arrowhead Point site to be uniquely suited for the placement of a single, United States Flag, to be residential in size, and maintained in perpetuity by a designated community partner.  Under this option, the City Council would adopt an ordinance declaring this and unless otherwise authorized by future action, continue to disallow the placement of any other flag(s) in any other portion of the TCP.
Previous Related Council Action
At the December 6, 2016 City Council Workshop Meeting, the Mayor requested staff analysis of how to go about installing a permanent flag in the TCP and possibly working with the Chamber and veterans on the issue.  At the February 7, 2017 City Council Workshop meeting, staff received direction from the City Council to evaluate cost estimates to potentially install a permanent, lighted, flag pole at the summit of Arrowhead Point in the TCP. 
Community Benefit/Public Involvement
This would be determined as part of the CIOSI.
Item 5 PPT

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