Amended City Council Regular


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  ITEM 14.       
Meeting Date: 06/11/2019  
Submitted For: Jim Burke
Department: Public Facilities, Recreation, Event  

Subject
AUTHORIZATION TO ENTER INTO AMENDMENT NO.1 TO AGREEMENT C19-0122 WITH GOLF MAINTENANCE SOLUTIONS 5W, LLC FOR GENERAL LANDSCAPE MAINTENANCE SERVICES AT GLEN LAKES GOLF COURSE
Presented by: Jim Burke, Director, Public Facilities, Recreation and Special Events
Purpose and Recommended Action
This is a request for the City Council to authorize the City Manager to amend service agreement C19-0122 with Golf Maintenance Solutions 5W, LLC (GMS) for general landscape maintenance services at the Glen Lakes Golf Course, increasing the compensation under the agreement by an amount not to exceed $220,797 and extending the term of the agreement from July 1, 2019 to June 30, 2020 or until the property is sold. This action will bring the total not to exceed amount under the agreement to $330,797.
Background
As a result of the approval of Resolution No. R18-189 by the City Council at the December 11, 2018 meeting, staff moved forward with the direction to close the golf course operations and begin the process to sell the property as of March 24, 2019. Staff is continuing the necessary process and public communication needed for the sale and possible redevelopment of the land.

Staff has identified general landscape maintenance tasks needed to ensure the property continues to be maintained including mowing, trimming, pre and post emergent weed abatement, irrigation system operation and general maintenance, trash and litter removal.
 
Analysis
At their February 12, 2019 Council meeting, the City of Glendale City Council approved contract C19-0122 with GMS for the general maintenance of the Glen Lakes Golf Course through June 30, 2019. GMS understands the maintenance needs and is in the best position to continue this work.

If approved, this request will authorize the City Manager to enter into a service agreement with GMS for general landscape services for the period of July 1, 2019 through June 30, 2020 or until the land is sold, at a cost not to exceed $220,797.
Previous Related Council Action
At their February 12, 2019 Council meeting, the City of Glendale City Council approved contract C19-0122 with Golf Maintenance Solutions 5W L.L.C. for the general maintenance of the Glen Lakes Golf Course through June 30, 2019.
Community Benefit/Public Involvement
During the continued land redevelopment process and public information program associated with selling and redeveloping the site, the property will be maintained at a level of service similar to the storm water retention basins throughout the city.

Fiscal Impact
Fiscal Year: FY2019-20
Fiscal Year Amount Requested: $220,797
Budgeted Y/N?: Y
Account: 10005301-521110
Transfer Required? Y/N: N
If Yes, what account will be used?:
Budget and Financial Impacts:
Funding in the amount of $220,797 is available in the proposed FY2019-20 budget, pending Council budget approval.  Expenditures are not to exceed $330,797 in total over the entire term of the contract.
Attachments
Signed Glen Lakes Amendment Agreement


    

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