Amended City Council Regular


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  ITEM 34.       
Meeting Date: 06/11/2019  
Submitted For: Vicki Rios
Department: Budget and Finance  

Subject
ORDINANCE NO. O19-58     
 
AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING CASH AND APPROPRIATION BALANCE TRANSFERS BETWEEN BUDGET ITEMS IN THE ADOPTED FISCAL YEAR 2018-2019 BUDGET.
Presented by:  Lisette Camacho, Interim Director, Budget and Finance
Purpose and Recommended Action
This is a request for City Council to waive reading beyond the title and adopt an ordinance approving certain Fiscal Year 2018-2019 (FY18-19) budget amendments. The City of Glendale's FY18-19 total budget appropriation across all funds remains unchanged with this action. Exhibit A contains the requested cash and appropriation transfers between departments and funds consistent with Article VI, Section 11 of the City Code and consistent with Resolution No. 5038 supporting the Cash and Budget Appropriation Transfer Policy.
Background
A budget amendment is required to transfer appropriation authority or cash between funds.  The budget represents a planning document for spending that is established in advance of the fiscal year.  Budget amendments are typically needed to reflect changes to the spending plan during the course of the year. Cash transfers can occur with a corresponding appropriation transfer between funds to be used to fund and establish a budget for a specific purpose in a separate fund. Cash only transfers can also occur between funds to establish funding for current or future appropriated expenditures.  
 
As actual spending activity occurs, transfers of appropriation authority within and between departments and funds are required to reflect changes to the initial spending plan.  Changes to the initial spending plan typically arise from:
  • Actual expenses being higher than originally budgeted;
  • Unexpected expenses associated with unforeseen circumstances;
  • Planned spending patterns do not occur when work plans are modified to address changing circumstances; and
  • Reconciliation of carryover estimates (usually for capital improvement projects) included in the adopted budget.
On November 10, 2015, Council adopted Resolution No. 5038 New Series supporting the Cash and Budget Appropriation Transfer Policy which requires cash and appropriation transfers between departments or between funds be approved by Council.  This policy is compliant with Article VI, Section 11 of the City Charter.
Analysis
This request is to:  a) transfer cash between funds, and b) transfer budget appropriation between funds or from contingency. All the transfers are within the restrictions of the City Charter and within the Cash and Budget Appropriation Transfer Policy.
 
The budget amendments reported in Exhibit A, Page 1 in the attached ordinance are: 

Lines 1-5 - Requests moving appropriation from various contingency funds to various capital projects

Lines 6-7 - Requests moving appropriation from Miscellaneous Grant Contingency to Field Operations for end of the year budget overages. 
 
Previous Related Council Action
On November 10, 2015 Council approved Resolution 5038 New Series supporting the updated Financial Policy on Appropriation and Cash Transfers.
 
On December 10, 2013, Council approved Resolution 4759 New Series supporting the Financial Policy on Appropriation and Cash Transfers.
Community Benefit/Public Involvement
The community benefit of the City’s budget policies and amendment process demonstrates sound financial decisions are made through a transparent and public process where ultimate budgetary decisions align with the strategic direction of the City and provide the public with information on services provided and Council priorities.
Attachments
O19-58


    

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